Bookkeeping Clerk

About the Role

We are seeking a reliable, detail-oriented, and proficient Bookkeeper to manage and track our day-to-day business finances. In this role, you will be responsible for maintaining accurate financial records, inputting and categorizing income and expenses, and generating clear data sheets and financial reports to keep our business running smoothly.

If you are highly organized, comfortable working with numbers, and advanced in both QuickBooks and Microsoft Excel, we would love to hear from you!

Key Responsibilities

• Financial Data Entry & Tracking: Accurately input, categorize, and track daily business income and expenses using QuickBooks and Excel.
• Spreadsheet Creation & Maintenance: Develop, format, and maintain custom Excel templates and data sheets to summarize financial performance, cash flow, and budgeting metrics.
• Account Reconciliation: Perform regular monthly reconciliations of bank accounts, credit cards, and merchant accounts against QuickBooks records.
• Reporting: Prepare routine financial summaries (e.g., Profit & Loss statements, expense breakdowns, balance sheets) to assist management with financial overview.
• Invoicing & Accounts Payable/Receivable: Manage outgoing invoices, incoming vendor bills, and ensure timely tracking of payments received and payments due.
• Documentation & Audit Trail: Maintain organized digital financial records and receipts for audit and tax preparation purposes.

Qualifications & Skills

• Software Proficiency:
• • Strong hands-on experience with QuickBooks (Online or Desktop).
  • Advanced capability in Microsoft Excel (ability to build clean spreadsheets, utilize formulas, data tables, VLOOKUP/XLOOKUP, and PivotTables).
• Bookkeeping Knowledge: Good understanding of basic accounting principles (general ledger, income statements, cash vs. accrual accounting, balance sheets).
• Attention to Detail: Exceptional accuracy in data entry and a keen eye for spotting financial discrepancies.
• Organization & Reliability: Ability to manage time effectively, meet regular reporting deadlines, and handle confidential financial data with integrity.
• Communication: Clear communication skills to report financial findings and follow up on outstanding invoices/bills.

Preferred / Nice-to-Have Skills

• Experience with automated receipt capture/expense tracking tools (e.g., Dext, Expensify).
• Prior experience working as a bookkeeper for small-to-medium businesses (SMBs).
• Associate’s degree in Accounting, Finance, or a related field (or equivalent practical experience).