Office Administrator

Job Overview

C&K Engineering, LLC is a Shelton, CT-based civil engineering firm providing land development, site civil engineering, and environmental permitting services across Connecticut. We are seeking a part-time Office Administrator to organize and coordinate our administrative operations as our firm grows. The ideal candidate is a hard-working professional who can handle a variety of office support tasks and help keep day-to-day operations running smoothly, with strong attention to detail and discretion. You will manage administrative tasks, coordinate schedules, handle correspondence, and support various office functions with enthusiasm and professionalism. There is opportunity to grow with the role as our firm expands.

Responsibilities

• Manage front desk operations, greeting visitors and directing phone calls using multi-line phone systems with excellent phone etiquette.
• Oversee calendar management and scheduling for meetings, appointments, and events using Microsoft Office.
• Assist with invoicing, proposals, and client/vendor communications.
• Support bookkeeping tasks in QuickBooks, including processing deposits and matching payments to invoices
• Handle clerical duties including filing, proofreading documents, and preparing reports to ensure all office documentation is precise and up-to-date.
• Provide exceptional customer support by responding promptly to client inquiries via phone or email, ensuring positive communication at all times.
• Coordinate office supplies procurement, monitor inventory levels, and manage office equipment maintenance to keep operations seamless.
• Support administrative projects such as organizing files, managing client communication, and assisting with personal assistant tasks when needed.
• Assist with maintaining compliance records (labor law postings, licensing, insurance certificates).

Qualifications

• Proven experience as an office assistant, office administrator, or similar role (engineering/construction/AEC industry experience a plus, not required).
• Proficiency with Microsoft Office (Word, Excel, Outlook).
• Familiarity with QuickBooks Online.
• Comfortable with standard office equipment (printers, scanners).
• Strong organizational and time-management skills.
• Analytical and problem-solving ability.
• Excellent written and verbal communication skills.
• Ability to handle confidential client and financial information with discretion.

Join us to be part of an energetic team dedicated to excellence! This role offers the chance to develop your administrative expertise while contributing to a vibrant workplace environment where your skills are valued and your growth is supported.

Pay: $23.00 - $27.00 per hour

Benefits:

• Flexible schedule

Work Location: In person

Salary : $23 - $27