Quote and Procurement Specialist

CCCS is a growing Value-Added Reseller that provides IT hardware, software, cloud solutions, manufacturing parts, and electronic components to business, government, and education customers.

We work with leading technology vendors and distributors to help customers receive accurate pricing, product information, and procurement support. Our team handles vendor research, RFQ responses, quote preparation, buyer communication, and order coordination.

Position Summary

CCCS is seeking a detail focused Quote and Procurement Specialist to support our quoting and procurement process.

This role is not a traditional sales position. The primary focus is researching products, working with vendors and distributors, preparing accurate quotes, responding to customer RFQs, and helping ensure approved orders are processed correctly.

The ideal candidate is organized, accurate, professional, and comfortable working in a deadline-driven office environment. This person should enjoy research, communication, documentation, and working with technology products and vendors.

Key Responsibilities

• Research products, pricing, availability, part numbers, specifications, and vendor options.
• Communicate with vendors, distributors, and customers to gather the information needed for accurate quotes.
• Prepare quotes in response to customer RFQs, bid requests, and procurement needs.
• Review quote details for accuracy, including pricing, product descriptions, quantities, lead times, and vendor requirements.
• Follow up with vendors and distributors on open pricing requests and pending responses.
• Update quotes when pricing, availability, customer needs, or vendor information changes.
• Assist with customer communication related to quotes, product information, and procurement status.
• Maintain internal quote records, vendor contacts, pricing information, and supporting documentation.
• Help coordinate approved quotes with procurement, finance, and internal team members.
• Assist with vendor registration, partner programs, certifications, and vendor account requirements.
• Support research related to IT hardware, software, licensing, cloud solutions, parts, and electronic components.
• Manage multiple quote requests at the same time while meeting deadlines.

Required Qualifications

• Two or more years of experience in quoting, procurement, vendor coordination, sales support, purchasing, or a related office role.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to communicate professionally with vendors, distributors, customers, and internal team members.
• Comfortable using Microsoft Outlook, Word, and Excel.
• Ability to manage multiple requests and deadlines at the same time.
• Strong organizational skills and good follow up habits.
• Willingness to learn about technology products, vendor processes, and procurement requirements.

Preferred Qualifications

• Experience working for a Value-Added Reseller, MSP, technology reseller, distributor, or procurement office.
• Familiarity with vendors such as Dell, HPE, HP Inc., Microsoft, Red Hat, Cisco, Lenovo, or similar technology companies.
• Experience working with distributors such as Ingram Micro, TD Synnex, D&H, Carahsoft, Pax8, or similar distributors.
• Experience preparing quotes, RFQ responses, or sales proposals.
• Familiarity with government, education, or enterprise purchasing processes.
• Basic understanding of IT hardware, software licensing, servers, networking, cloud products, or electronic components.
• Experience with QuoteWerks, Salesforce, Autotask, ConnectWise, QuickBooks, or similar systems is helpful.

What We Are Looking For

We are looking for someone who is careful, dependable, and comfortable working with details.

A strong candidate will be able to:

• Read customer requests carefully.
• Research products and pricing.
• Ask vendors the right questions.
• Prepare clean and accurate quotes.
• Follow up without being reminded.
• Communicate professionally.
• Stay organized when several quote requests are active at the same time.
• Work well with a team in a busy office environment.

Pay: $20.00 - $21.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20 - $21