Accounts Payable

Position Objective: This position is responsible for providing support to ensure effective, efficient, and accurate financial and administrative operations. This includes managing and processing the plant’s outgoing payments; ensuring vendor invoices are properly reviewed, coded, approved, and recorded; verifying and processing invoices; supports month and year end closing activities; 

Essential Duties & Responsibilities

• Accounts Payable 
• Match invoices to receipts and purchase orders 
• Prepare batches of invoices and processes data entry 
• Coordinate with Purchasing to resolve invoice discrepancies; research and resolve invoice discrepancies 
• Manage and post the weekly check run and prepare vendor checks for mailing; prepare manual checks as required 
• Verify that all A/P transactions comply with financial policies and procedures 
• Maintain an accurate listing of accounts payable 
• Maintain updated vendor information 
• Maintain filing system for all accounts payable documents 
• Ensure the confidentiality and security of all Account Payable files
• Reconcile all statements monthly; research and resolve any discrepancies 
• Research and solves statement discrepancies. 
• Miscellaneous Customer file updating
• Assist with annual audits 
• Assist Accounting Manager and other administrative support positions 
• Other duties as assigned 

This position is also expected to:

• Work efficiently in a fast-paced environment 
• Maintain a positive, professional demeanor at all times 
• Provide outstanding customer service to internal and external clients 
• Be very detail oriented and well organized 
• Possess outstanding interpersonal and communication skills – verbal and written 
• Maintain confidentiality 
• Be skilled at problem solving and analysis   
• Ability to maintain confidentiality and handle sensitive financial information

Qualifications and Educational Requirements

• High school diploma/GED  
• Minimum of one (1) year of relevant experience 
• Experience processing invoices, vendor payments, and reconciliations 
• Familiarity with ERP/accounting systems - SAGE 100
• Proficiency in Microsoft Excel and Outlook
• Understanding of basic accounting principles and accounts payable processes 

Job Requirements

• Able to successfully pass a criminal background check (following a conditional offer of employment) 
• Speak fluent English in order to communicate with other employees and clients verbally and in writing  
• Available to work moderate overtime throughout the year with heavier overtime requirements during busy seasons