Under the direction of the Accounting Manager, this position is responsible for providing support to ensure effective, efficient and accurate financial and administrative operations.

DUTIES AND RESPONSIBILITIES

Accounts Payables

a.       Matches invoices to receivers and purchase orders.

b.       Prepares batches of invoices and processes data entry.

c.       Coordinates purchase order to invoice discrepancies with the Purchasing.

d.       Researches and solves invoice discrepancies.

e.       Manages and posts the weekly check run and prepares vendor checks for mailing.

f.        Prepares manual checks and ACH as required.

g.       Verify that all A/P transactions comply with financial policies and procedures.

h.       Maintains an accurate listing of accounts payable on weekly basis.

i.         Maintains updated vendor information.

j.         Maintains filing system for all accounts payable documents.

k.       Ensures the confidentiality and security of all accounts payable files.

l.         Collects and process credit card receipts reconciliation.

m.     Reconciles all statements monthly.

n.       Researches and solves statement discrepancies.

Miscellaneous

a.       Assists with annual audits as needed.

b.       Assists Accounting Manager as needed.

c.       Assists all other administrative support positions as needed.

d.       Performs other duties as assigned.

e.       Answers and directs phone calls for Administrative staff.