What are the responsibilities and job description for the Senior Administrative Assistant – Payroll Coordinator position at Byte Services?
Position Summary
The Senior Administrative Assistant – Payroll Coordinator is responsible for entering payroll data for the organization. This role ensures accurate, timely payroll and supports employees with payroll-related inquiries. This position reports to the Chief Financial Officer of Sharfi Holdings, Inc.
Key Responsibilities
Payroll Administration
· Enter payroll data into payroll system with a high degree of accuracy.
· Maintain payroll records, wage changes, deductions, and garnishments.
· Audit timecards, PTO balances, and attendance records.
· Assist with preparing payroll reports for Finance Department.
· Resolve payroll discrepancies and support managers with timekeeping issues.
· Assist with year-end payroll tasks, including W-2 reconciliation and distribution.
HRIS & Data Management
· Maintain accurate employee data in HRIS and payroll systems.
· Process employee changes such as promotions, transfers, and status updates.
· Support system upgrades or transitions to new HR/payroll platforms.
Administrative Projects
· Support with special projects including audit preparation, purchasing for the CEO, and digital filing.
Qualifications
· Associate’s or Bachelor’s degree preferred.
· Spanish Speaking Preferred
· 5 years senior administrative experience supporting a finance or accounting department
· Experience with financial platforms such as Quickbooks, Vensure, or Workforce Elite
· Excellent attention to detail, confidentiality, and problem-solving skills.
· Strong communication and customer service abilities.
· Ability to manage multiple deadlines in a fast-paced environment.
Benefits:
- 401(k)
- Dental insurance
- Retirement plan
Work Location: In person