Purchasing Assistant

JOB DESCRIPTION:

As a Purchasing Assistant at Sonbyrne Sales Inc. d/b/a Byrne Dairy & Deli, you will be responsible for assisting the Turn Buyer with the procurement and replenishment of inventory in our warehouse. Purchases perishable grocery, non-perishable grocery, dairy, frozen food items, and paper products including cigarettes from assigned vendors to ensure proper stock levels in warehouse. Your role will involve closely monitoring inventory levels, analyzing demand patterns, and ensuring timely replenishment to meet customer needs. Your attention to detail, organizational skills, and ability to collaborate with internal and external stakeholders will contribute to the smooth operation of our warehouse.

KEY RESPONSIBILITIES:

1.      PROCUREMENT AND REPLINISHMENT:

·         Assist and collaborate with the Turn Buyer, Purchasing Department, Category Managers and Warehouse Management to identify inventory needs, including stock levels, replenishment requirements, and special orders.

·         Monitor inventory levels and sales data to identify low stock or potential shortages.

·         Analyze historical data, market trends, and customer demand patterns to forecast inventory needs accurately.

·         Place purchase orders and monitor order fulfillment to ensure timely delivery.

·         Coordinate with logistics and receiving teams to ensure timely and accurate receipt of ordered products. Maintain effective communication channels internally with the Turn Buyer, Purchasing Department, Category Managers, Accounting Department and externally with suppliers to resolve issues, address concerns, and optimize procurement processes.

2.      INVENTORY MANAGEMENT & OPTIMIZATION:

·         Monitor inventory levels and track stock movement to prevent shortages or overstocking. Implement strategies to optimize inventory turnover while minimizing excess stock and obsolete inventory.

·         Conduct regular stock audits and reconcile discrepancies with suppliers, warehouse personnel and accounting department.

3.      DOCUMENTATION AND REPORTING:

·         Maintain accurate records of purchase orders, receipts, invoices, and related documentation. Generate reports on inventory levels and stock movement.

·         Analyze data to identify trends, anticipate demand, and optimize purchasing decisions.

·         Provide timely and accurate information to Purchasing and Warehouse management regarding inventory status, potential issues, and suggested improvements.

QUALIFICATIONS:

·         Proficient in Microsoft Office Suite, particularly Microsoft Excel and Word

·         Detail-oriented with strong communication, organizational, and analytical skills.

·         Experience in warehouse procurement, purchasing, or inventory management is a plus.

·         Familiarity with inventory management systems and software is a plus.

Estimated annual salary: $42,000 - $52,000

EMPLOYERS DISCLAIMER:

·         All requirements are subject to possible modification to reasonably accommodate individuals with disabilities.

·         This job description in no way states or implies that these are the only duties to be performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform any other job-related duties requested by their supervisor. Furthermore, the company reserves the right to add to or revise an employees job duties at any time at its sole discretion.

·         This document does not create an employment contract, implied or otherwise, other than an at will employment relationship.

Salary : $42,000 - $52,000