Marketing and Proposal Coordinator

Position summary: The prerequisite for this position prefers Proposal Coordinator level education and/or experience. Good organization skills and the ability to perform professionally in a high pressure, fast paced environment are required. The Marketing Coordinator will manage and implement hands-on production and maintenance of marketing proposal pieces and support the business development and marketing efforts of the company.

Reports to:  Senior Marketing Coordinator in support of VP of Business Development and the Director of Marketing

Education/Years of Experience:  

Bachelor’s degree with one to three years of experience recommended

Without a degree, three to five years of relevant A/E/C experience required

Skill Set:  

Proficient with Microsoft Office and Adobe Creative Cloud Software

Primary Job Functions:                                                                                                                                 

·        Organize and produce proposal responses 

·        Coordinate project descriptions and project sheets

·        Maintain all firm resumes & personnel head shots

·        Update written proposal library information, charts, and graphs

·        Regularly communicate with marketing team to assist in developing proposal information

·        Carefully interpret RFP/RFQ instructions to fulfill all submittal document requirements

·        Coordinate writing and editing of proposal responses with appropriate executive support

·        Weekly review of lead radar websites list

·        Assist with award submissions

·        Update social media plan and posting schedule, artwork, etc… in coordination with the Director of Marketing

·        Update website in coordination with the Director of Marketing

·        Sustain brand standards for all marketing pieces

·        Maintain marketing materials, including electronic files, graphics and supplies

·        Assist in interview preparation

·        Assist and attend industry and project specific events e.g. project milestone events, trade shows, MWBE outreach fairs, etc…

·        Participate in related professional organizations e.g. SMPS, TEXO, etc.

·        Delivery and submission of proposals and other Byrne items as needed.

• Other marketing and administrative duties as assigned