What are the responsibilities and job description for the Commercial Sales Administrative Assistant position at BY THE YARD?
Location: Jordan, MN
Job Type: Part-time with the potential to become Full-time
Reports to: Senior National Sales Manager
Schedule: 5 hours daily, 25 hours per week, scheduled between Monday - Friday, occasional travel as needed
Compensation: $21.00- $24.00/hour
Benefits: Long-term disability insurance, 401(k), profit sharing, and Paid Time Off.
Be the engine behind our commercial sales success
At By the Yard, we design and build maintenance-free outdoor furniture that's made to last. Our commercial sales team works with distributors, hospitality groups, and businesses nationwide- and they rely on strong administrative support to keep everything moving.
As a Commercial Sales Administrative Assistant, you will be the go-to person for coordinating events, preparing sales quotes and presentations, managing communications, and keeping systems running smoothly. This is a fast-paced, collaborative role that supports meaningful business relationships and contributes to our growing national footprint.
What You'll Do
- Support the commercial sales team in day-to-day operations, both in-office and in preparation for events
- Assist with scheduling, logistics, and coordination for trade shows and customer lunch-and-learns
- Prepare sales quotes and orders using Acumatica based on input from the sales team
- Create PowerPoint presentations and sales materials to support customer meetings and events
- Monitor team inboxes and respond to inquiries promptly and professionally
- Enter and maintain accurate contact and lead data in HubSpot, updating workflows as needed
- Help with product sample requests, line drawings, mailings, and catalog fulfillment
- Maintain the commercial team's shared calendar and event schedule
- Provide occasional support to the retail showroom team during absences or special events
- Collaborate with internal departments and external partners to keep projects moving forward
Requirements:
What You'll Bring
- One to three years of experience in administrative support, customer service, or sales coordination
- Excellent communication skills, strong attention to detail, and a proactive mindset
- Ability to stay organized and shift priorities in a dynamic, fast-moving environment
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook 365
- Familiarity with CRM or ERP systems such as HubSpot and Acumatica preferred
- A background in business, marketing, or design is a plus
- High school diploma or equivalent
Why You'll Love Working Here
- A mission-driven company that values craftsmanship, relationships, and sustainability
- A hard-working, collaborative culture where your role is appreciated and your ideas are welcomed
- Closed Sundays to support life balance and family time
- Opportunities to learn, grow, and contribute to a nationally expanding brand
Who We Are
Since 1995, By the Yard has been creating outdoor furniture that stands the test of time. Our pieces are crafted in the Midwest using sustainable materials and built to be enjoyed for years to come. As a family-owned business, we believe in doing what is right for our customers, our team, and the environment. That means delivering quality you can count on, supporting a culture that values people, and taking care in everything we do.
Learn more here.
About us.
Salary : $21 - $24