Sales and Operations Coordinator

Job Title: Sales and Operations Coordinator

Location – Los Angeles (Hybrid)

Hey, Hi, We're By Rosie Jane - a Los Angeles–based fragrance and personal care brand creating clean, effortless essentials for real life. Think of us as the blue jeans of fragrance — easy, modern, and made to be worn every day.

Role Description

The Sales and Operations Coordinator is a critical position for this growing multi-channel, vertically integrated brand. This role will focus on coordination and administration of the sales and operations activities. This position is hybrid with minimum 3 days per week in-office and based in the Los Angeles area.

What You’ll Do

Supply Chain

• Inventory & Logistics Management: Monitor stock levels and ensure efficient material movement between suppliers and warehouses.

• Carrier Coordination: Manage freight bookings, track shipments, and optimize shipping routes while maintaining the control tower with inbound purchase order information.

• Order Processing & Procurement: Oversee purchase orders, invoices, and the procurement process for goods and services.

• Problem-Solving: Resolve operational bottlenecks, delays, or transit issues to ensure continuous production schedules and mitigate OOS.

• Data Management: Maintain accurate inventory and logistics records using tools such as NetSuite and Excel

Sales Operations:

Manage new item set up process, ensuring forms and assets are delivered on time. Partner w/ demand planning on new product/seasonal launch allocations. Regularly update sell sheets and product information with retailers consistent w/ marketing and regulatory updates.

Sales Order Management: Partner with operations and project management teams to align on ship dates and inventory availability dates

Retail Data Management: Maintain accurate assortment grids, chargebacks, POs, pricing lists, sell sheets, SKU lists, vendor agreements and other forms.

Sales & Retailer Event Coordination Coordinate planning, set up and clean up of retailer events.

What You Bring

• 2-4 years warehouse/supply chain operations experience across purchasing procedures, inventory control, logistics, demand planning
• Proficiency in supply chain software (such as SAP, Oracle, NetSuite, or equivalent platforms)
• Proficient in Microsoft Word, Excel, Google Docs, Google Sheets, Google Drive
• Strong data entry, analytical, problem-solving, and organizational capabilities.
• Excellent verbal and written communication and negotiation skills
• Thrives in a collaborative team environment
• The ability to effectively manage multiple priorities in a dynamic environment
• A keen eye for detail and a commitment to maintaining high standards of quality and accuracy
• Bilingual, English and Spanish, is a plus

A few MUSTS for a By Rosie Jane team member........

·     No A-hole policy.. so be nice!

·     obsessed with all thing’s creative - beauty, fashion, design etc

·     Love our planet

·     have tons of energy

·     be SUPER smart

·     LOVE being part of a fast-growing do good brand

·     Have a great sense of humor

·     Team player

·     Quick leaner

·     Looking for something long-term (we could be your new LA family)

·     Not scared of getting your hands dirty

·     Hard working

·     Really hard working

·     Really, really hard working..

What You’ll Get

• The best job of your life
• Health Insurance: option to be in our group PPO plan – Anthem Blue Cross. Medical, dental Vision. 50% covered
• 401K plan
• PTO - subject to management approval
• 50% employee discount
• Fun, Casual work environment

At By/Rosie Jane we are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.