Education Event Coordinator

Title: Education Event Coordinator

Department:  Education and Interpretation 

Position Reports To: Onsite Programs Manager

About Butterfly Pavilion: At Butterfly Pavilion, (BP) we transform the way people think about invertebrates. These small but mighty animals that surround us are so much more than people think. They are everywhere because everything depends on them. They are the hidden heroes of the animal kingdom. As the leader in invertebrate knowledge, inspiration and connection, Butterfly Pavilion works to foster an appreciation of these critical animals by educating the public about the need to protect and care for threatened habitats globally, while conducting research for solutions in invertebrate conservation. Whether it is providing unique, firsthand learning experiences in our exhibits and educational programs, conducting new research that sets the standard for zoos across the country or building innovative solutions for species and habitat conservation in countries around the world, Butterfly Pavilion is leading the way in ensuring invertebrates are protected for the future.

Our Core Values are a large part of who we are as an organization:

• Make Science Cool
• Love What You Do
• Go Above and Beyond
• Lead Change
• Know Your Stuff
• Be Positive
• Welcome All

These aren't just words, but words to live by here at Butterfly Pavilion.

FLSA: Non-Exempt, Full-Time

Schedule: 40 hours/week, Wednesday - Sunday. Some evenings and early mornings required.

Hourly Rate: $22.50hour

Position Summary:

The Education Event Coordinator is responsible for the planning and implementation of all adult and family programs and workshops. This position is responsible for the planning and management of new and existing programs, developing curriculum, supporting marketing, and leading communication with all stakeholders, internal and external.  

Essential Functions and Responsibilities:

• Coordinate adult and family programs and events - set annual calendar in alignment with goals and objectives and budget, production of curriculum in line with Learning Framework

• Manage all logistics of programs including room booking, supplies procurement, contractor scheduling, and emails to participants

• Coordinate and lead Adult and Family Programming Onsite Programs: photography classes, special classes and workshops, Science Talks, Rainforest Yoga, Beekeeping, Scout and Senior days, and after hours events

• Coordinate and lead birthday parties: schedule educators, develop new parties as needed, edit existing parties, and oversee successful birthday party programs

• Annually build goals and objectives with leadership and support in the creation of the annual budget 

• Maintain up-to-date statistics and records to understand trends, make programming recommendations, and create monthly reports 

• Maintain up-to-date understanding of program attendance to understand marketing needs and ensure program delivery 

• Collaboratively develop and implement marketing strategies and materials to drive program attendance 

• Create curriculum recommendations and new program materials that align with department goals

• Support, mentor, and train team members, interns, and volunteers via conducting regular check-ins and scheduling staff for programs

• Work with Registration Manager and Marketing and Communications team to support the active functioning of Butterfly Pavilion website, ATMS webstore and external online presence to ensure accurate, functional and effective registration experience and sales

• Effectively communicate with Curatorial, Horticulture, Volunteers, Guest Services and Operations

• Participate in local and regional initiatives and committees to further Butterfly Pavilion's mission 

• Volunteer and intern recruitment associated with program delivery

Additional Duties:

• Attend required branch and facility meetings and trainings 

• Collaborate with other Butterfly Pavilion departments to ensure organizational cohesion.  

• Cross-train to provide program support in other areas of branch as necessary 

• Support the education and interpretation component of organization-wide events alongside other departments  

• Utilize and troubleshoot Butterfly Pavilion systems to manage programmatic and administrative operations 

Competencies:

• Project/Time management 

• Department knowledge 

• Detail oriented 

• Results and Goal Oriented 

• Initiative 

• Communication Skills 

• Resource Management 

Position Qualifications and Experience:

• College degree in education, environmental sciences, biology or related fields or equitable experience 

• Excellent customer service and communication skills 

• Event planning experience preferred

• Organized and flexible 

• Computer proficiency-word processing, spreadsheets and databases, website management 

• Solution-oriented, ability to troubleshoot 

• Enthusiastic and patient 

• Comfortable interacting with people of all ages  

Work Environment & Physical Requirements:

While performing the responsibilities of this position, these work environment characteristics are representative of the environment the position will encounter. Reasonable accommodations may be made to enable people with disabilities to perform the essential functions of this position.

• At Butterfly Pavilion, the employee is occasionally exposed to moderate to loud environmental noise for extended periods of time.

• While performing the responsibilities of this position, the employee is required to talk and hear. The employee is often required to sit and stand, use their hands and fingers, to handle/feel/grasp. The employee is occasionally required to reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision. Employee should be able to lift, carry any items up to 50 lbs.

How to Apply:

Butterfly Pavilion is an Equal Opportunity Employer and encourages people of all backgrounds to apply for open positions and does not discriminate on the basis of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, disability, genetic information, marital status, amnesty or veteran status.

Applicants must submit a Resume and Cover Letter.

Position is open until filled. No phone calls or drop in's please.

Note: An offer is contingent upon passing of a criminal background check.

Salary : $23 - $23