What are the responsibilities and job description for the Secretary - Head Start - Fairfield position at Butler County ESC?
Employment Opportunity
Butler County Educational Service Center
April 16, 2026
POSITION: Secretary - Head Start - Fairfield
STARTING DATE: As soon as possible
SALARY: $19.50 per hour
WORK YEAR: Full Time - 230 Days
DEADLINE: Internal applicants 4/20/26; until filled, all other applicants
Apply Now
GENERAL DESCRIPTION:
The Secretary will contribute to the efficient operation of the office in a manner consistent with the goals and objectives of the program.
QUALIFICATIONS:
- Associate degree in Secretarial Science or Business Administration or a related area, or equivalent experience.
- Excellent typing / keyboarding skills.
- Excellent organizational skills.
- Willingness / ability to work as a team member.
- Computer expertise.
- History of good job attendance.
- Must pass criminal background checks; drug and alcohol testing; and be free from communicable diseases.
ESSENTIAL FUNCTIONS:
- To respond to clerical requests of supervisors.
- To answer multi-line telephone and assist callers as appropriate.
- To coordinate/cooperate with others to assure the smooth operation of the office and its activities.
- To respond to requests for information and assistance.
- To operate and maintain office machines and equipment appropriate to the position.
- To use computers and other office machines to accurately input, retrieve, and manipulate data to generate and transmit reports and correspondence.
- To prepare and disseminate routine correspondence.
- To confer with supervisors regarding progress, concerns, and recommendations.
- To create purchase requisitions.
- To maintain records and files as required.
- To coordinate/relay oral, written, and electronic messages.
- To welcome visitors and assist them expeditiously.
- To report the presence of unauthorized or atypical visitors.
- To plan and organize own work to meet priorities.
- To meet deadlines (daily, weekly, monthly, quarterly, and yearly).
- To maintain confidentiality in district matters.
- To comply with state and federal regulations that pertain to the position (e.g. OSHA, OCR).
- To plan and organize work so that priority is given to those tasks that need to be completed by a specific date.
- To continuously update and improve professional competence.
- To perform other tasks, consistent with the position, as may be assigned.
- To assist with basic accounting procedures such as: handling of invoices, purchase orders, etc.
- To place orders for supplies.
- To assist with the hiring process.