What are the responsibilities and job description for the Administrative Legal Assistant position at Butchard Law?
About us
Butchard Law is a small family law firm in Vancouver, WA. We are a close-knit team who prioritizes our clients and the services they receive, but make sure to balance work with fun.
Our work environment includes:
- Modern office setting
- Social relations
- Collaboration
- Work-from-home days
**Job Summary:**
We are seeking a detail-oriented Administrative Legal Assistant to join our team. The ideal candidate will provide administrative support, produce quick and efficient work product, work well in a fast-paced environment, and optimize workflows and processes. This position offers a full-time, Monday through Friday work schedule with hours between 9:00 a.m. and 5:00 p.m.
**Duties:**
- Maintain and organize physical and electronic files.
- Support attorneys in court preparation and litigation tasks.
- Handle client and potential client communication, intakes, and appointment scheduling.
- Maintain and update document management systems such as GoogleDrive.
- Run and analyze productivity reports and provide summaries to the managing attorney.
- Provide support to third party vendors and service providers such as bookkeeper, CPA, and equipment maintenance.
- Assist in various legal areas including Family Law, Civil Protection Orders, Estate Planning, and Domestic Violence.
- Create and organize information, and generate reference tools for easy use by the office.
- Assist with legal research, document preparation, and case management.
- Perform drafting, review, and revisions of legal documents.
- Transcribe legal documents and correspondence.
- Maintain confidentiality and handle sensitive information with discretion.
**Requirements:**
- Ability to provide executive-level administrative support, proactive planning, and workflow optimization.
- Strong attention to detail and motivation for growth.
- Ability to work under pressure and meet deadlines.
- Exceptional phone and email etiquette.
- Proven experience as a Legal Assistant, Administrative Assistant, or similar role.
- Ability to take initiative and quickly transition between tasks when necessary.
- Proficiency in current technology softwares such as Gmail, Microsoft Office, and Adobe.
- Knowledge of document management systems like GoogleDrive.
- Strong organizational skills with the ability to prioritize tasks efficiently.
- Ability to work both independently and collaboratively in a team environment.
- Ability to receive constructive feedback with prompt implementation.
- Strong communication and follow through skills.
- Paralegal certificate, customer service experience, and soft skills training preferred.
COVER LETTER, TYPING TEST, AND REFERENCES ARE REQUIRED FOR CONSIDERATION.
This position offers an opportunity to work in a dynamic legal environment where you can expand your skills and knowledge. If you are passionate about the legal field and possess the required qualifications, we encourage you to apply for this role.
Job Type: Full-time
Pay: $23.00 - $28.00 per hour
Expected hours: 32 – 40 per week
Benefits:
- Dental insurance
- Free parking
- Health insurance
- Opportunities for advancement
- Paid time off
- Retirement plan
- Vision insurance
Education:
- Associate (Preferred)
Experience:
- Legal administrative: 1 year (Preferred)
- Administrative: 1 year (Required)
- Customer service: 2 years (Required)
- Google Suite: 1 year (Required)
- Microsoft Office: 2 years (Required)
Work Location: In person
Salary : $23 - $28