Executive Assistant & Office Manager

About Us

Bustamante Arrieta is an international architecture and design firm based in New York, with a growing presence in Miami. Founded over a decade ago in Mexico, the firm has developed a diverse portfolio of residential, hospitality, and large-scale mixed-use projects in collaboration with private clients and developers.

Today, the firm’s operations are centered in the United States, with New York as its primary base and an expanding presence in Miami.

Our work is driven by design, strategy, and execution. We are building a focused, high-performance team that operates at a high level across all aspects of the practice—from concept and design to project delivery and business operations.

As we continue this growth, we are looking for motivated, detail-oriented professionals who want to be part of a growing firm, take on real responsibility, and contribute directly to the development of impactful projects and a strong, long-term platform.

Position Overview

We are seeking an Executive Assistant & Office Manager to work directly with the Principal and oversee the day-to-day operations of our New York office.

This role is central to the firm’s organization and efficiency. The ideal candidate is highly organized, proactive, and capable of managing multiple priorities while maintaining a high level of professionalism. This position requires someone who can anticipate needs, operate independently, and support both executive-level coordination and office operations.

Key Responsibilities

Executive Support

• Manage the Principal’s calendar, meetings, and travel arrangements
• Coordinate internal and external meetings, including client interactions
• Prepare and organize materials for meetings and presentations
• Assist with correspondence and follow-ups to ensure continuity

Office Management

• Oversee daily operations of the New York office (DUMBO)
• Coordinate vendors, supplies, and office services
• Maintain a professional, organized, and efficient work environment
• Support office setup and ongoing operational needs

Business & Project Support

• Assist in preparing proposals, presentations, and client materials
• Coordinate with finance, project management, and design teams
• Track tasks, deadlines, and internal workflows
• Support general business operations as needed

Administrative & HR Support

• Coordinate scheduling and logistics for interviews and hiring processes
• Assist with onboarding of new team members
• Maintain organized records and documentation

Qualifications

• 3–7 years of experience in an executive assistant, office manager, or similar role
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• High level of professionalism and discretion
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency in Microsoft Office / Google Workspace

Preferred:

• Experience in architecture, design, real estate, or professional services environments

Profile

• Proactive and detail-oriented
• Highly organized with strong follow-through
• Polished and confident in professional settings
• Able to anticipate needs and solve problems independently
• Comfortable working closely with leadership in a dynamic environment

Compensation & Benefits

• Base Salary: $75,000 – $90,000, based on experience
• Performance Bonus: Discretionary, based on performance
• Health Insurance: Medical, Dental, and Vision
• Paid Time Off: 10–15 days plus company holidays
• Opportunity for growth within a rapidly expanding firm

Location

New York, NY (DUMBO, Brooklyn)

In-person role

Why Join

This role offers direct exposure to firm leadership and involvement in the day-to-day operations of a growing international practice. You will play a key role in shaping the internal structure of the office and supporting high-level projects and client relationships.

How to Apply

If you are interested in joining our team, please send your CV and relevant information to: careers@bustamantearrieta.com