District Payroll

TITLE:  District Payroll  

EMPLOYMENT TERMS: Twelve (12) Months

SALARY CLASSIFICATION: Classified Salary Exempt

GENERAL STATEMENT OF PURPOSE:

At Red Mesa Unified School District, the District Payroll is responsible in overseeing and to play an integral part in operation of the district payroll and benefits office. Demonstrate a positive, professional, and understanding relationship with district staff; maintain a positive and productive attitude within the workplace; uphold personal conduct outside of the workplace; maintain a high-level of confidentiality; assure correctness of job duties as described within; willingness to collaborate to provide optimal efficiency and effectiveness for the operations of the District; adhere to and enforce policies and procedures set forth by the District.

RESPONSIBILITIES AND DUTIES

1. Enters employee contracts and encumbrances into county computer system.
2. Maintains employee databases; calculates and maintains benefits and deductions information.
3. Ensures proper authorization of all payroll vouchers.
4. Prepares payroll vouchers; process through county computer system, in a timely manner.
5. Processes extra duty pay, employee leave, employee termination, and related items.
6. Assists in maintaining proper audit trail and checks & balances: assists auditors as required.
7. Ensures timely payment of benefits and deductions to vendors and agencies.
8. Verifies expense warrants with other assigned staff when received from county; prepares and mails to vendors.
9. Runs EOM reports as required.
10. Prepares special report for lost checks and garnishments.
11. Maintains payroll filing systems.
12. Prepares payroll and payroll related journal entries.
13. Provides reports for budgeting and planning purposes.
14. Prepares state required SDER report.
15. Gather employee attendance data.
16. Enters employee information into the computer, and maintain employee’s absence information.
17. Maintains employee files as required by federal, state and local entities.
18. Collects time cards, time sheets and absence reports.
19. Provides notary public services.
20. Performs other related tasks as assigned.
21. Assist with duties and responsibilities as needed in Accounts Payable, Receiving, and Student Activities, Auxiliary,
22. Provides payroll support/assistance for all District departments throughout as needed;
23. Provides exceptional customer service to the public and District staff;
24. Performs other tasks/duties and assumes additional responsibilities as assigned by the Business Office supervisor, Superintendent, school principals, or the Governing Board.

QUALIFICATION: AA/AS Degree in Accounting, Business Administration or Management, or other related field preferred.

EXPERIENCE:  At least one (1) year experience with public school payroll in Arizona.

    Experience with the following software is preferred: Tyler Tech Infinite Visions (Enterprise) and/or I-Visions, QuickBooks, Microsoft Office, and Google G-Suite for Education;

Have experience working in a multicultural/rural; Navajo or Native American Preferred.

LICENSE:   Valid Driver's License

COMMITMENT & DEPENDABILITY:

• Willingness to be an integral member of the team.
• Dedication to the highest level of services.
• Adherence to District Policy and Title 15, and USFR regulations.
• Commitment to Multicultural Education and to the integration of Navajo language and culture within the K-12 curriculum.

SUPERVISED BY: Business Manager or assigned Business office Supervisor.

EVALUATION: Business Manager or assigned Business office Supervisor. Performance of this job will be evaluated in accordance with provisions of the Governing Board’s policy on evaluation of professional personnel.