Studio/Office Manager

Job Post

Studio/Office Manager

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Company: Ginny Macdonald Design

Duration: Part-time

Date Posted: 11/21/25

Category: Office Management

Location: Los Angeles

Salary: 25-50k

Job Description

We are looking for a highly organised, proactive Office Manager to support our growing team. This role is ideal for someone who thrives in a creative environment, loves design, and enjoys keeping operations running smoothly. Note this is not a creative role.

Role Overview: The Part-Time Office Manager will oversee daily administrative operations, assist with procurement and vendor coordination, and support light social media tasks. You’ll be the organisational backbone of the studio—keeping projects running efficiently and ensuring the office environment is calm, tidy, and productive.

Job Requirements

Procurement & Project Support

• Source and obtain pricing, lead times, and availability from vendors and showrooms
• Create and manage purchase orders, invoices, and tracking documents
• Communicate with vendors regarding samples, delivery windows, and order updates
• Assist with FF&E documentation and project organisation
• Coordinate deliveries and installations with clients, vendors, and trade partners
  
  

Office Administration

• Maintain an organised, well-functioning studio workspace
• Manage email inboxes, calendars, and general communication
• Update project files, contracts, and internal systems
• Support bookkeeping tasks (filing receipts, reconciling PO statuses, etc.)
• Handle shipping/receiving of samples, returns, and project materials
• Understanding of basic accounting for creating and tracking invoices is helpful
  
  

Social Media & Marketing Support

• Assist with drafting captions, organising photo/video content, and scheduling posts
• Track engagement, insights, and basic analytics
• Support content creation (behind-the-scenes footage, styling days, studio happenings)
• Maintain brand consistency across platforms
  
  

Qualifications

• Must have a valid driver’s license and live in Los Angeles
• Previous experience in interior design, showroom, creative studio, or administrative role is preferred, but not required
• Strong organizational skills with exceptional attention to detail
• Excellent written and verbal communication
• Comfortable juggling multiple tasks and prioritizing deadlines
• Proficiency in Google Workspace, Excel/Sheets; experience with design software (Studio Designer, Ivy, or similar) is a plus
• Familiarity with Instagram, TikTok, and general social media tools
• Basic understanding of accounting for creating invoices is helpful
• Positive, proactive attitude with a willingness to jump in wherever needed
  
  

Compensation & Benefits

• Competitive hourly rate based on experience
• Flexible schedule
• Opportunity to grow with a small, supportive design team
  
  

About Our Company

Ginny Macdonald Design is a Los Angeles–based boutique interior design studio founded by British designer Ginny Macdonald. Blending an English sensibility with Californian ease, the studio offers a full-service approach to residential design, specialising in the renovation of historic homes and the creation of new construction with character.

Website

http://www.ginnymacdonalddesign.com

Contact

Ginny Macdonald

Founder/President

hello@ginnymacdonalddesign.com

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