Human Resources Coordinator

Business By Design is a firm dedicated to providing business coaching, bookkeeping, payroll, human resources, personnel management, and so much more to small businesses in different industries. Our team works together to help these small businesses in areas they aren’t well versed or just need some assistance with. It’s our goal to help our clients keep doing what they know and do best while we do all the behind the scenes work to keep their business functioning at its best.

We are seeking an dynamic and proactive Human Resources Coordinator to join our team and drive our HR initiatives forward. In this role, you will serve as a vital link between our client’s management team and their employees, ensuring seamless HR operations, fostering a positive workplace culture, and supporting strategic human capital management. Your energetic approach and attention to detail will help us attract top talent, manage employee relations effectively, and maintain compliance with employment laws. The person who does this role should be passionate, highly organized, a multi-tasker, reliable, a self-starter, team player, and technologically savvy. In this role, there are several software systems we use, so understanding software and being efficient with a PC is key.

Key Responsibilities

• Creating & Posting Job Ads for our Client’s Open Positions
• Screening & Sorting applicants
• Conducting interviews
• Drafting HR Policies
• Assist with staying compliant with payroll & recordkeeping
• Maintain and organize employee paperwork, including onboarding documentation, personnel files, benefits enrollment forms, and more
• Ability to manage confidential information with professionalism and discretion
• Maintain and update databases, spreadsheets, and client records with a high level of accuracy
• Organize digital and physical records to ensure easy retrieval
• Handle on-boarding new hires for clients, I9 verification, and background screenings.
• Handle terminations and off-boarding employees
• Multiple Client Payrolls
• Strong time management skills, capable of handling multiple tasks efficiently
• Experience in financial or business services is a plus
• Handles time tracking, ensuring accurate recording of employee hours and attendance per our clients’ company policies.
• Coordinates benefit enrollment for clients
• Coordinates safety compliance and meetings for clients
• Handles any and all Osha regulations for clients
• Prepare reports and summaries for clients and internal use
• Reply to clients via phone or email in a timely manner
• Performs other related activities

Qualifications

• Bachelor’s degree in HR or other related field
• Proven 2-3 years of experience as an entry-level HR specialist
• Complete familiarity with HR processes like recruitment campaigns, payroll systems, and sound understanding of human resource processes
• Strong interpersonal skills and customer service
• Ability to work under pressure and tough deadlines
• Skills to multitask efficiently and the ability to work in a fast-paced work environment
• Positive attitude towards challenges and excellent problem-solving skills
• Detail oriented
• Analysis and reporting skills a plus
• Ability to work under your own initiative
• Competent user of Adobe Pro, Microsoft Excel, Microsoft Word, and Microsoft Outlook
• Strong organizational, written and verbal communication skills
• Strategical thinking and mindset to contribute effectively to the human resources department
• Experience with QuickBooks Online & QuickBooks Time a plus

Pay: $20.00 - $25.00 per hour

Benefits:

• Paid time off
• Retirement plan

Education:

• Bachelor's (Required)

Experience:

• Human resources: 2 years (Required)

Work Location: In person

Salary : $20 - $25