What are the responsibilities and job description for the Accounting Clerk position at Business and Finance?
Jenks Public Schools Job Description
Position: Accounting Clerk
Reports to: Director of Financial Services
Supervises: None
Qualifications:
- High School diploma or the equivalent.
- Good communication skills.
- Bookkeeping or office experience preferred.
- Computer experience required.
- Satisfy all district requirements with regard to physical health and citizenship.
- Such alternatives to the above qualifications as the Board may find appropriate and acceptable.
Position Goal: To assist Accounts Payable, Activity Fund, Insurance and other Business Office areas, as needed.
Essential Functions and Responsibilities:
- Enters requisitions for the Business Office and district-wide purchases.
- Maintains all vendor records, adds new vendors and makes changes to existing vendor files.
- Assists with user training regarding purchasing and accounts payable procedures.
- Assists with 1099 reporting.
- Scans and files accounts payable and vendor records.
- Responsible for accounts payable mail and email, including routing invoices for approval prior to payment.
- Audit invoices for documentation standards for accounts payable and activity fund.
- Administer facility-use requests, routings and billings, manages event workers’ time and wages, maintains requestor insurance records, co-ordinates event services.
- Assists the activity fund office with accounts payable, deposits, point-of-sale reconciliations and InTouch.
- Assists all business office areas, as directed, to include special mailings, organization and setup for meetings, information gathering for audits, filing, shredding, etc.
- Communicates effectively with all customers including vendors, staff, students, parents and patrons.
- Attends workshops and classes as available, to enhance knowledge of business systems, state statutes and best accounting practice.
- Performs all other duties as assigned by the supervisor.
Employment Terms: Twelve (12) month classified hourly contract. Ten (10) months, forty (40) hours and two (2) months, thirty-six (36) hours per year.
FLSA Qualification: Non-Exempt
Evaluation: Performance of this job will be evaluated in accordance with provisions of the Board of Education’s policy on Staff Evaluation (2.21/classified).
Physical Demands:
This is an overview intended for compliance with the ADA – it is not an exhaustive list of the duties to be performed. Reasonable accommodations may be made to enable individuals to perform the essential functions of a specific position.
Regular Requirements: Stand for extended periods; sit for extended periods; twist at the neck and trunk; bend at the waist; stoop, kneel, crouch; lift/move up to 20 pounds; handle objects and tools with hands; repetitive use of fingers and hands.
Occasional Requirements: Reach with hands and arms overhead, above shoulder and horizontally; lift/move up to 40 pounds.
Visual Requirements: Close, color, peripheral, depth perception, ability to adjust focus.
Hearing/Speaking Requirements: Adequate to exchange information.