Contract Specialist

Job Summary

Busch Vacuum Solutions is a leading manufacturer of vacuum pumps, compressors, and blowers for use in industries such as semiconductor manufacturing, food processing, metallurgy, biomedical, and material handling.

Busch Vacuum Solutions has an immediate direct hire opportunity open for a Contract Specialist at our headquarters in Virginia Beach, Virginia!

The Contract Specialist is responsible for supporting contracts and related business processes throughout all stages of the contract lifecycle. This role will support a broad cross-section of the company, including Sales, Service, Supply Chain, Finance, and other departments, by managing day-to-day business contract needs.

Our ideal candidate has prior experience reviewing and negotiating contracts in the commercial or private sector, is detail-oriented, and is familiar with legal requirements and terms of use. Ultimately, this role ensures that all contracts and agreements conform to legislative requirements and align with company goals.

If you are a motivated, detail-oriented professional, we encourage you to apply today and discover why Busch Vacuum Solutions is a great place to grow your career!

Job Responsibilities

• Create contract summaries and ensure compliance with corporate approval and signing authority matrix policy.
• Prepare and disseminate information to appropriate employees and stakeholders regarding contract status, which will include all correspondence, changes/deviations, amendments, clarifications; facilitate vendor and stakeholder meetings.
• Maintain comprehensive knowledge of contractual terms and general business practices.
• Responsible for day-to-day interface with external customers, vendors, and company management on contractual matters related to all contracts. Explain terms and conditions to managers and interested parties.
• Review contracts for conformity with standard terms, identify risks, recommend revisions, and negotiate changes.
• Focus on handling both government and commercial contracts and coordinating with procurement.
• Assist with development of standard template language for use in contracts.
• Ensure protection of the company’s contractual/risk posture and adherence to company policies.
• Maintain contract files and provide status tracking from request to execution.
• Collaborate effectively with other Departments or Business units (sales and service team, technical team, project management office, account managers, accounting/finance) during all phases of the contract lifecycle.
• Audit, maintain and update contractual records, changes, status reports, and other pertinent information or document.
• Ensure that employees understand and comply with company contracts.
• Conduct special projects as assigned.
• Align departmental goals and projects in support of company objectives.

Required Experience

• Bachelor's Degree (four-year college or technical school): Required
• Field of Study: Business Administration: Preferred
• Qualification or strong knowledge in Contract Law: Required
• Minimum 3-5 years of experience in Contract negotiation or Business law
• Knowledge of legal requirements involving contracts
• Hands-on experience, working with contract redlining and familiarity with
• contracting process
• Knowledge of FAR (Federal Acquisition Regulation), DFAR (Defense Federal Acquisition Regulation), CFR (Code of Federal Regulations) and other related regulations is desirable.
• Proficiency in Microsoft Office (Word, Excel, Outlook, SharePoint).
• Experience with ERP (Enterprise Resource Planning) and CRM (Customer Relationship Management) systems is a plus!
• Valid Drivers’ License (must be maintained throughout employment that meets Busch insurance standards): Required

Personal Qualifications

• Accuracy and strong attention to detail.
• Ability to work independently with minimal supervision.
• Effective oral and written communication skills.
• Strong negotiation, redlining, and decision-making abilities.
• Organized, dependable, and able to manage multiple projects under deadlines.
• Collaborative, team-oriented mindset with adaptability and flexibility.
• Commitment to ethical standards, integrity, and continual learning.

Job Requirements

• Ability and willingness to pass a 10-panel drug screen, 7-year criminal history check
• Most felonies are a disqualifier, misdemeanors are considered on a case-by-case basis
• Must be willing and able to utilize all required PPE
• Ability and willingness to travel (up to 5%) domestically and internationally
• Employment with Busch Vacuum Solutions requires current work authorization in the United States. Visa sponsorship is not available for this position.

Physical Requirements

• Frequent sitting; occasional standing, walking, reaching, or lifting/carrying up to 20 lbs.
• All applicants must be able to hear and see audible and visual alarms and must be able to wear all required PPE, such as safety shoes, electrical hazards, safety glasses, and hearing protection.

Benefits & Opportunities

Busch Vacuum Solutions offers an attractive benefits package, which includes medical, dental, vision, EAP, tuition reimbursement, Legal Plan, 401K, PTO, and more!

Opportunity for growth and advancement via on-the-job training, paid training/certifications, tuition reimbursement, and opportunities for advancement within the company. Busch values promoting from within!

Work Environment

Heated and air-conditioned office and manufacturing environment with a moderate noise level.

Reasonable accommodations may be made to help enable qualified individuals with disabilities to perform the essential functions. To accomplish this job successfully, an individual must be able to perform, with or without reasonable accommodation, each essential function satisfactorily.

Why work for Busch Vacuum Solutions?

As diverse and boundless as the world of vacuum is, so are the jobs and tasks at Busch. We welcome all talents, regardless of education, age, gender, or nationality; worldwide.