Bus Garage Receptionist

                                                                                                                                                             Class Code: 7791 

JOB DESCRIPTION

Position Title: BUS GARAGE RECEPTIONIST

Responsible To: Transportation Director

Basic Function: Responsible for attending to all secretarial and clerical duties assigned by the immediate supervisor.

 REPRESENTATIVE DUTIES:

Operate a switchboard; provide routine information and assistance; receive incoming calls and make necessary connections to school or District office or individual; take and transmit information and messages as requested.

• Perform a variety of clerical work as assigned including posting and maintaining records, typing and duplicating materials, receiving, sorting and distributing mail, preparing bulk and certified mail and maintaining postage records; assist other offices with a variety of clerical duties as directed.
• Greet, screen and direct visitors to appropriate departments; provide routine information to the public.
• Prepare, duplicate, assemble and distribute materials; maintain telephone personnel directory as assigned.
• File and type routine lists, records, reports and correspondence.
• Operate a variety of office equipment including typewriter, postage meter, calculator and copy machine.
• Distribute forms and applications; assist in completion and verify accuracy and completeness.
• Assure the switchboard is covered during working hours.
• Contact police, security, fire and medical personnel as procedures require.
• Perform related duties as assigned.

KNOWLEDGE AND ABILITIES:

        KNOWLEDGE OF:

• Operation of telephone switchboard.
• Telephone techniques and etiquette.
• Modern office practices, procedures, and equipment.
• Correct English usage, grammar, spelling, punctuation, and vocabulary.
• Basic computer operation.
• Basic math.
• Postage regulations.
• Interpersonal skills using tact, patience and courtesy.
• Record-keeping techniques.

        ABILITY TO:

• Operate an assigned switchboard at District or school-site office.
• Perform receptionist, clerical and mail distribution duties.
• Provide information in a clear and understandable manner.
• Work independently with constant interruptions.
• Receive the public tactfully and courteously.
• Operate office equipment including typewriter, calculator, copier and postage machine.
• Type at an acceptable rate of speed.
• Understand and follow oral and written directions.
• Establish and maintain cooperative and effective working relationships with others.
• Maintain records and files.
• Work confidentially with discretion.
• Communicate effectively both orally and in writing.
• Basic math.

Minimum Qualifications:

• High school diploma or equivalent.
• Competency in skills of typing, shorthand, filing and written and oral communication.
• Knowledge in operation of office machines.
• Public relation skills including the ability to relate to people, demonstrate positive interaction skills, and utilizes human relation skills in contacts with the public.

Terms of Employment:

Twelve month position, full-time; 220 days.  Salary to be established by the Board.

Evaluation:

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on Evaluation of

Classified Personnel.