What are the responsibilities and job description for the Senior Administrative Assistant - HIRING!! position at Burton Behavioral Interventions Corp.?
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Position Description
Job Title: Senior Administrative Assistant
Location: Remote with occasional In Person tasks in Albany Oregon (must reside in Albany OR, or its surrounding areas)
Job Type: Full Time
Company: Burton Behavioral Interventions Corp.
About Us:
At BBIC, we are passionate about making a meaningful impact in the lives of individuals on the autism spectrum. Based in Albany, Oregon, we provide high-quality, evidence-based Applied Behavior Analysis (ABA) services to help individuals develop essential life skills, increase independence, and reduce challenging behaviors.
Position Overview
BBIC is seeking a highly organized and self-directed Senior Administrative Assistant to support daily clinic and company operations. This role combines administrative leadership, client and staff support, community outreach, and marketing. The ideal candidate is professional, detail-oriented, and comfortable representing BBIC with families, providers, and community partners. Experience with ABA services is preferred but not required.
Key Responsibilities
Community Outreach & Marketing
- Build and maintain referral relationships with pediatricians, schools, early intervention programs, insurance partners, and community organizations.
- Represent BBIC by clearly explaining our mission and ABA services.
- Schedule and attend outreach meetings, networking events, and community events.
- Coordinate and staff community booths and BBIC-hosted events.
- Create and manage social media content and marketing materials (flyers, brochures, digital content).
- Track outreach activities and referral follow-ups.
Administrative & Clinic Operations
- Provide day-to-day administrative support to leadership and clinic operations.
- Answer phones, respond to emails, schedule appointments, and greet clients.
- Maintain organized client, staff, and operational records.
- Manage calendars, meetings, agendas, and documentation.
- Assist with clinic opening tasks, vendor coordination, and office logistics.
- Open and close the clinic and ensure HIPAA compliance.
Client & Staff Support
- Manage client waitlists, intake coordination, scheduling, and insurance verification.
- Serve as a liaison between families and staff to resolve scheduling or service concerns.
- Support staff onboarding, scheduling, and compliance tracking.
Qualifications
- 5 Years Front Desk in a Medical setting
- Strong communication, organizational, and time-management skills.
- Familiarity with Medicaid and Commercial Insurance Plans
- Confidence in community outreach, relationship-building, and public-facing roles.
- Ability to multitask and work independently.
- Proficiency with scheduling software (EMR/EHR) and Google Workspace
- Proficiency with Adobe and basic marketing tools (e.g., Canva).
- Attention to detail and commitment to confidentiality.
- Familiarity with ABA services and terminology preferred.
Physical Requirements
- Ability to lift up to 25 pounds.
- Ability to sit, stand, and work on a computer for extended periods.
What We Offer
- 401(k) with employer matching (available to all staff regardless of hours worked)
- Personal Time Off and Sick Time
- Mileage reimbursement and drive time compensation
- Medical and Dental Insurance w/ BBIC Contribution (for employees working 32 hours/week)
- Aflac Coverage w/ BBIC contribution (for employees working 32 hours/week)
- Paid training
- Flexible scheduling options
- Referral program incentives
- Gift cards on your birthday
- Opportunities to have lunch with the owner
Type: Full-time
Pay: $17.00 to $21.00 per HOUR
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Salary : $17 - $21