What are the responsibilities and job description for the District Deputy Clerk position at Burnet County?
THE COUNTY OF BURNET
BURNET, TEXAS
Deputy Clerk District Clerk
JOB DESCRIPTION
WORKING TITLE: DEPUTY CLERK
DEPARTMENT: DISTRICT CLERK
REPORTS TO: CHIEF DEPUTY/DISTRICT CLERK
CLASSIFICATION: GRADE 60
GENERAL DESCRIPTION
This position is a non-exempt position that performs a variety of clerical duties to provide support for the daily operations of the District Clerk. This is a full time, regular position.
ESSENTIAL RESPONSIBILITIES AND DUTIES
- Process and prepare documents – such as government forms, letters, memos, billings and reports
- Review files, records and other documents to obtain information to respond to requests from the District Clerk, the Court, lawyers, judges, other elected officials/department heads and/or the general public
- Maintain and update filing, inventory, mail and data base systems – either manually or by using a computer
- Operate office machines – such as computers, phones, copiers, scanners, faxes and calculators
- Compile , copy, sort, and file records of the office
- Communicate with customers, employees and other individuals to answer questions, disseminate or explain information and address complaints
- Collect, count and disburse money; do basic bookkeeping and complete a variety of banking transactions
- Open, sort and route incoming mail, answer correspondence and prepare outgoing mail
- Answer telephones, direct calls and take messages
- Regular attendance is required. Must arrive at work on time, prepared to perform assigned duties and work assigned schedule
ADDITIONAL RESPONSIBILITIES
- Run errands for the office – including, but not limited to, the bank, post office, courthouse and/or courthouse annexes
- Be prepared to perform other duties as assigned
EDUCATION REQUIREMENTS
- High school graduate or equivalent
EXPERIENCE AND SKILLS
- Must have the ability to speak English clearly to be understood by others
Must understand written sentences and paragraphs in English
- Requires knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition and grammar
- Must have the ability to read and understand information and ideas presented in writing
- Must have and maintain the ability to work independently
- Must have and maintain the ability to use computer systems necessary to perform duties
- Must have and maintain the ability to concentrate on a task over a period of time without being distracted
- Must possess a cooperative and positive attitude at all times
PHYSICAL DEMANDS AND WORK ENVIRONMENT
- Frequently required to talk, hear, see, sit, stand, kneel, climb, feel, use fingers to handle and arms to reach and carry
- Required to be able to sit of stand for prolonged periods of time
- Required to lift up to 15 pounds regularly and up to 50 pounds occasionally
- Specific vision required by this position includes both up close and distance
SPECIAL CONDITIONS
- Required to occasionally work overtime – may include weekends and evenings
- Required to dress in professional business attire at work daily
- Required to be bondable under the District Clerk’s Official Bond
- Required to possess and maintain a valid Texas Driver License and valid Texas Liability Insurance at all times
Salary : $24 - $25