Purchasing Clerk and Contract Coordinator

Purchasing Clerk & Contract Coordinator

Keyser, WV

We operate with strong internal controls, accountability, and audit-ready systems—ensuring every dollar, contract, and process is handled with precision and integrity:

Purchasing is structured—not reactive
Compliance is proactive—not last-minute
Documentation is complete—not optional
Accountability is expected at every level

You will play a key role in maintaining financial accuracy, contract compliance, and operational efficiency across multiple sites.

Purchasing & Procurement

Process and verify purchase requests with proper approvals
Coordinate supply orders across multiple locations
Place orders through approved vendor platforms
Ensure accuracy in quantities, pricing, and delivery timelines
Maintain organized purchasing records and audit trails

Contract Coordination & Compliance

Maintain contractor files (W-9s, agreements, insurance, scope of work)
Track contract renewals and prevent compliance gaps
Ensure all documentation is complete before payment processing
Support proper contractor classification and compliance standards

1099 & Financial Accuracy

Track contractor payments and reporting thresholds
Prepare and submit accurate 1099 forms
Maintain audit-ready contractor documentation at all times
Identify and resolve missing or expired documentation

Audit & Internal Controls

Support audits with organized, timely documentation
Enforce purchasing and payment controls
Identify discrepancies and escalate issues early
Ensure no payment is processed without full approval and documentation

Operational Support

Log and track deposits
Manage supply inventory
Coordinate delivery of organizational materials
Maintain credit card tracking and documentation

Compensation

Competitive salary (based on experience)
Full benefits package

This is a nonprofit role—but one that offers:

Stability and structure
Meaningful impact on organizational integrity
Growth in finance, compliance, and operations

This Role Is Right If You…

Are highly detail-oriented and organized
Take ownership of your work and follow through
Like structured processes and accountability
Can manage multiple priorities without losing accuracy

This Role Is NOT Right If You…

Prefer fast-paced work without structure
Struggle with documentation or follow-through
Avoid accountability or compliance standards
Dislike routine processes and deadlines

What You Need

High School Diploma or GED required
2 years experience in purchasing, accounts payable, or contract administration
Strong Excel and data entry skills
Understanding of contractor compliance and 1099 reporting
Valid driver’s license

Preferred:
Associate degree in business or accounting
Experience with accounting software (QuickBooks, MIP, or similar)
Nonprofit or multi-site experience

BUMFS Inc. is an Equal Opportunity Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.