Administrative Assistant

Staff

Administrative Assistant

Feb 04, 2026

Burke, Williams & Sorensen, LLP is seeking a full-time Administrative Assistant to join its Oakland office. This is a non-exempt, 8-hour/day position, and the Administrative Assistant is expected to work five days on-site. The ideal candidate will bring 3–5 years of experience in a legal or professional services environment and demonstrate exceptional professionalism, attention to detail, and a strong commitment to client service and office support.

Description Of Responsibilities

Essential functions include, but are not limited to, the following:

• Serve as the first point of contact for visitors and callers, including answering and routing phone calls, managing voicemails, greeting guests, and validating parking.
• Maintain a professional, organized, and welcoming reception area and common office spaces, ensuring all areas are tidy and well-stocked.
• Order and maintain office and kitchen supplies; coordinate with vendors as needed.
• Prepare and process expense reports, reimbursement requests, and payment submissions in accordance with firm procedures.
• Act as a liaison with building management and the parking office, submitting maintenance or access requests as needed.
• Coordinate building and parking access for new hires and departing employees.
• Work closely with HR and Office Management on new hire onboarding and office setup logistics.
• Provide general administrative support, including conference room scheduling, meeting preparation, mail distribution, and courier coordination.
• Additional responsibilities as assigned.
  
  

Qualifications

• High school diploma or GED required; Associate’s degree or administrative training preferred.
• Minimum of 3–5 years in a legal or professional services environment.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook); experience with phone and visitor management systems preferred.
• Excellent communication and interpersonal skills with the ability to interact professionally with clients, attorneys, staff, and vendors.
• Strong organizational and time-management skills with high attention to detail.
• Proven reliability, discretion, and commitment to maintaining a professional front-office presence.
  
  

Compensation

The pay range for this role is the hourly equivalent of $55,000.00-$70,000.00 annually. Actual compensation will be commensurate with experience, qualifications, skillset, and successful track record. Annual discretionary bonuses, competitive health insurance benefits, and 401 (k) with a partial match are offered when individuals are eligible for benefits.

We encourage all interested candidates to apply by emailing a cover letter and resume to staffrecruiting@bwslaw.com.

Burke, Williams, & Sorensen LLP is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Important Note To Search Consultants

By posting jobs, Burke, Williams & Sorensen, LLP does not automatically authorize search firms or other third parties to directly solicit candidates on the firm’s behalf. Please note that all staff candidate submissions (including candidate referrals and resumes) must be sent directly to staffrecruiting@bwslaw.com, and not to attorneys or other employees of the firm. Search firms must have prior approval and a written agreement in place before submitting resumes. If you are interested in working with Burke, Williams & Sorensen, LLP, please email staffrecruiting@bwslaw.com.