virtual assistant

Job Overview

Cherished Ceremonies Weddings, a premier wedding planning and event coordination company, is seeking a highly organised and proactive Virtual Assistant to join our dedicated team. We specialise in creating unforgettable, personalised celebrations by managing every detail with the utmost care and professionalism. This is a Full-time, remote position for a candidate based in the United States, offering an excellent opportunity to support a creative team in a dynamic industry. The successful candidate will be the administrative backbone of our operations, ensuring our planners can focus on delivering exceptional experiences for our clients.

Job Title: Virtual Assistant

Company: Cherished Ceremonies Weddings

Location: Remote (United States)

Employment Type: Full-time

Salary: $26 - $39 USD per hour

Responsibilities

As a Virtual Assistant, you will be responsible for a wide range of administrative and support tasks. Your primary duties will include:

• Managing and organising calendars, scheduling appointments, and coordinating meetings for lead planners with clients and vendors.
• Handling email correspondence, responding to initial client enquiries promptly and professionally.
• Assisting with vendor research, outreach, and coordination to build and maintain our network of trusted partners.
• Preparing, sending, and tracking client contracts, proposals, and invoices.
• Maintaining and updating client records within our CRM system to ensure all information is accurate and current.
• Developing and managing detailed event timelines, checklists, and planning documents.
• Providing general administrative support to the team as required, including data entry and document preparation.
• Assisting with the scheduling and preparation of content for our social media channels.
  
  

Qualifications

The ideal candidate will be a self-starter with a passion for organisation and a keen eye for detail. Key qualifications include:

• Proven experience working as a Virtual Assistant, Administrative Assistant, or in a similar administrative role.
• Exceptional organisational, multitasking, and time-management skills.
• Excellent written and verbal communication skills with a professional and friendly demeanour.
• High level of proficiency with Google Workspace and Microsoft Office Suite (Word, Excel, PowerPoint).
• Ability to work independently, take initiative, and manage tasks with minimal supervision.
• A strong sense of discretion and confidentiality when handling client information.
• Previous experience in the wedding, events, or hospitality industry is highly desirable.
• Familiarity with project management software (such as Asana or Trello) and CRM systems is considered an asset.
  
  

Benefits

We value our team members and are pleased to offer:

• A competitive hourly wage.
• The flexibility and convenience of a fully remote working environment.
• The opportunity to be an integral part of a passionate and creative team.
• A chance to contribute to creating beautiful and memorable events for our clients.