Capital Projects Manager

Position Summary: Under the supervision of the Director of Maintenance Operations, the Capital Projects Manager (CPM) is responsible for the coordination of routine and emergency construction and capital improvement work at Burbank Housing-managed rental sites, as well as post-construction follow-up with general contractors and warranty tracking.  The scope of responsibility includes full-cycle needs assessment, bidding and engagement, project supervision, and quality control.

Specific Duties and Responsibilities: The following reflects Burbank Housing’s definition of essential functions for this job. Under the general direction of the Director of Maintenance Operations, the tasks for the CPM include, but are not limited to:

1. Assist in identifying, prioritizing, and completing capital improvements and/or major repairs at all Burbank Housing-managed rental complexes.
2. Confer and coordinate with Asset Management and Property Management staff regarding capital improvements and/or repairs.
3. Develop and implement means and methods for major repairs and remodels, including creating “biddable” scopes of work for projects, setting up permitting, identifying suitable Contractors and vendors, and overall coordination of the bidding process and all related record keeping.
4. Oversee all assigned construction projects from start to completion.
5. Assist the Accounting Department in verifying and updating vendor liability insurance, ensuring that vendors provide all required records, and handling all related interactions with vendors and contractors.  
6. Supervise, track, and coordinate post-construction “Warranty Service and Call-back” for Burbank Housing capital improvements, new construction, and rehab projects, including relevant communications with Development Department construction and project managers.
7. Support Facilities Manager and Maintenance Supervisors in identifying systemic failures in building components and systems.
8. Other duties as assigned.

Knowledge, Skills, and Experience:

Education and Experience:

• Bachelor’s degree, preferably in a related field. High school diploma required.
• Minimum of four years of experience in construction and/or multi-unit housing-related industry, including a minimum of two years of increasingly responsible experience in construction management, needs assessment, or production control.  A combination of education and experience may be used to satisfy experience requirements.
• Full understanding of the creation and management of construction project management documents.
• Experience in affordable housing, non-profit, and development organizations preferred.

Required Skills/Abilities:

• Ability to read and interpret blueprints, manuals, and specifications.
• Understanding of office and field aspects of construction Management
• Construction budgeting, estimating, and job control
• Scheduling and production rate tracking
• Safety and quality control management
• Working knowledge of prevailing wage laws, lien laws, OSHA requirements
• Experience in supervision and on-site direction of sub-contractors
• Ability to work cooperatively and effectively with a diverse group of people (partners, vendors, and employees).

• Excellent verbal and written communication skills.
• Strong organizational skills with a proven track record in meticulous documentation and effective tracking of workflows and deliverables. 
• Strong time management skills and ability to multitask. Able to meet deadlines.
• A positive presence and highly developed customer service skills.
• Proficient with Microsoft Office suite (Excel, Word, Outlook), and Yardi Voyager. Ability to quickly gain competency in related software applications.
• Commitment & enthusiasm towards achieving Burbank Housing’s Mission and Vision Statements.

Language Skills:  Ability to read, interpret, and analyze written budgets and financial documents, government regulations, and technical procedures. Ability to effectively present information and respond to questions from groups or individuals.

Mathematical Skills:  Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions, decimals, percentages and ratios. Ability to interpret and create spreadsheets using Excel. Ability to readily make use of all mathematical skills needed to create project budgets and solve for needed quantitative information as project assumptions are changed.

Reasoning Abilities:  Ability to interpret contracts, budgets, and government regulations.  Ability to collect data, establish facts, and draw valid conclusions.

Qualification Requirements: The requirements listed above are representative of the knowledge, skills, and/or ability required.  Reasonable accommodation may be provided (except experience levels) to enable individuals with disabilities to perform essential job functions. Basic knowledge and/or understanding of affordable housing management and development, as well as familiar with local, state, and federal programs related to affordable housing such as HUD, Tax Credits, etc. is highly desired.

Other Skills and Abilities:

1. Possession of a valid California Drivers License, a good driving record, reliable personal transportation and automobile insurance per requirements of the State of California.
2. Ability to work with individuals and/or groups as a representative of Burbank Housing, both in public and private arenas.  Contacts may include public agency officials, housing development professionals, representatives of the business and financial community and community-based groups.
3. Must be self-motivated and demonstrate initiative.

Supervisory Responsibilities: No

Physical Demands:  While performing the duties of this job, employee is regularly required to walk, climb stairs, sit, use hands to handle objects/operate keyboards, tools or controls, reach with hands and arms (above the head and below the waist), stoop, kneel and crouch, use hands to handle objects and tools, see, talk and hear. 

Employee may be required to lift loads up to 40 pounds, climb ladders, scaffolds, or other high lift equipment, perform tasks at elevations up to 35 feet, descend into earthen excavations up to 10 feet below grade, move, machine, assemble all lumber, plywood, and other sheet goods components of “standard” wood-frame houses, operate air-less paint sprayer, install landscape materials, fences, and posts.

Work Environment: The noise level in the work environment varies from moderate to high.

Position type and work schedule:

This is a full-time position. The work schedule is Monday-Friday, from 8:00am – 4:39pm, with ½ hour meal period. This is an in-house position. Requests for hybrid schedules will be reviewed and evaluated on an individual basis by the director of the department and must be approved by the Director of HR.

Salary : $90,000 - $110,000