Administrative Assistant Entry Level

We are looking for a highly organized, dependable, computer-savvy Administrative Assistant to join our team. This is a fast-paced, hands-on position that requires someone who can manage multiple priorities, communicate with and support several members of management, and keep day-to-day administrative operations running smoothly.

The ideal candidate is someone who takes initiative, pays attention to detail, follows through, and doesn't have to be told twice. You should be comfortable working independently while also being responsive to the needs of multiple people throughout the organization.

Key Responsibilities

- Provide administrative support to multiple members of management and staff
- Receive, organize, file, scan, upload, and maintain company documents
- Download and organize invoices and other documentation as they are received
- Assist with basic accounting and administrative record-keeping
- Track invoices, documents, and information across various software programs
- Maintain accurate digital and physical filing systems
- Upload and enter information into company software and online platforms
- Monitor multiple software systems and ensure information is current and accurate
- Manage routine administrative paperwork and documentation
- Monitor office, break room, restroom, and general facility supplies
- Maintain accurate supply inventories and recognize when items need to be reordered
- Place or coordinate orders for office and facility supplies as needed
- Ensure break room and restroom supplies are consistently stocked
- Help keep administrative areas organized and functioning efficiently
- Communicate with vendors and service providers when necessary
- Assist with scheduling, correspondence, data entry, and other general administrative tasks
- Handle confidential company information with professionalism and discretion
- Take on additional administrative duties and projects as needed

What We're Looking For

- Excellent computer skills and the ability to learn new software quickly
- Strong organizational and time-management skills
- Exceptional attention to detail
- Ability to manage multiple tasks and priorities at the same time
- Strong follow-through and accountability
- Professional communication skills
- Ability to work with and take direction from multiple people
- Self-motivated and able to recognize what needs to be done without constant supervision
- Comfortable working with documents, invoices, spreadsheets, email, online systems, and digital filing
- Dependable, punctual, and professional
- Ability to maintain confidentiality
- Previous administrative, office management, bookkeeping, or accounting-support experience is preferred

Qualifications

- 2 years of administrative or office experience preferred
- Strong proficiency with computers, email, Microsoft Office/Google Workspace, and spreadsheets
- Experience with accounting, invoicing, document management, or business software is a plus
- Ability to learn company-specific software and processes quickly
 

Bulldog Logistics is a premiere logistics management company. We specialize in freight movements for The Department of Defense. Our mission is our brand and everything we do is in service of promoting and protecting it.

We support our troops by providing elite logistical services ensuring mission readiness and completion.
We support our clients by maintaining strong revenue streams enabling stability and growth.
We support our team members by creating life-changing opportunities to achieve financial freedom as well as personal and professional growth.