Office Admin & HR Coordinator

About Buildots:

Buildots is transforming construction management with AI and computer vision.

Our AI-powered SaaS platform automates on-site progress tracking, giving construction teams the tools to plan smarter, improve efficiency, and cut costly delays by up to 50%. The $13 trillion construction industry has seen little disruption in the past 150 years. Until now. Backed by leading VCs and industry pioneers, Buildots enables a new, performance-driven approach.

Deployed on hundreds of projects across North America, Europe and the Middle East, Buildots is already reshaping the future of the world's largest industry, and we're on track for rapid expansion in 2025.

Buildots’ customers include top global contractors, consultants and owners – Intel, JE Dunn, Ledcor and CBRE, to name a few.

About The Role:

We are excited to expand our presence in the US and are now seeking a dedicated Office Administrator and HR Coordinator to help manage our new office in Chicago and support the wellbeing of our US team. This role will be key in ensuring smooth day-to-day operations, fostering a positive office culture, and providing essential administrative and HR support.

What You'll Do:

Office Operations and welfare:

• Maintain and manage the physical office space to ensure it is ready at all times.
• Assist with meeting room setups.
• Plan and organize team events, happy hours, and other employee engagement activities.
• Manage swag distribution for new joiners as well as for events.
• Organize celebrations for birthdays and work anniversaries.
• Ensure employee welfare needs are met and assist with any day-to-day employee inquiries.

Onboarding and Offboarding Employees:

• Oversee onboarding for new joiners including equipment setup.
• Handle the offboarding process for leaving employees.

Clients Equipment:

• Coordinate the delivery of equipment to and from clients as required.
• Maintain an up to date inventory of all equipment.

Junior HR Support:

• Conduct routine one-on-one check-ins with US employees to assess needs, wellbeing, and job satisfaction.
• Support managers in aligning on employee wellbeing, performance, and development.

Collaborate closely with the UK/IL offices to align on policies, procedures, and workflow.

Requirements:

The position is on-site, five days a week, in Chicago.

• 1-2 years of experience in office administration from a tech/ startup environment.
• Strong organizational skills with the ability to multitask and prioritize.
• Excellent communication and interpersonal skills.
• A proactive, self-starter attitude with the ability to work independently.
• Ability to work well within a growing team and support a positive work culture.
• Tech-savvy with basic IT skills to assist with office equipment and new joiner setups.
• Previous experience in organizing employee events or welfare programs – an advantage.
• Experience in HR or a related field (ideally with some HR exposure or interest) – an advantage.

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