Coordinator: Buildings & Grounds - Buildings & Grounds Department (2026-27)

Ref: PCN744

The District and UAOS are working together to create promotional opportunities for existing staff, therefore this job posting is available for ten (10) days for internal candidates based on our collective bargaining agreement.

BASIC FUNCTION:  Assist the immediate supervisor to coordinate and provide work direction for day-to-day operations of Buildings and Grounds to ensure all school sites and facilities are properly maintained.

REPRESENTATIVE DUTIES: (Incumbents may perform any combination of the essential functions shown below. This position description is not intended to be an exhaustive list of all duties, knowledge, or abilities associated with this classification, but is intended to reflect the principal job elements accurately.)

E = Essential Functions

• Coordinate, develop, and implement day-to-day work schedules to ensure timely delivery of buildings and grounds services; monitor, analyze and modify activities in response to project progress; inspect completed projects for accuracy, completeness and compliance with established plans, standards, requirements and specifications; assure employee understanding of established requirements. E
• Coordinate activities to assure District facilities are cleaned and maintained in a safe and orderly condition, identify sites with maintenance concerns; schedule and direct preventative maintenance functions; develop, update and implement the long-term deferred maintenance plan; coordinate and participate in the response to emergency custodial and maintenance needs.E
• Investigate and respond to all buildings and grounds-related Williams and Level I Complaints. E
• Collaborate and coordinate with other District departments to identify maintenance and repair projects. E
• Coordinate and complete a variety of reports to ensure District’s compliance with federal, state, and District mandates. E
• Prepare, process, and evaluate bid specifications and contracts; receive bids, evaluate and record bids, and verify vendor compliance with requirements and restrictions. E
• Assist in the coordination of capital improvement projects with the Facilities Planning and Management department. E
• Serve as District liaison with various agencies to promote organizational teamwork, collaborative problem solving, and customer service. E
• Extract statistical data from District systems and compute statistical data for Federal, State and District reports and special projects. E
• Prepare comprehensive reports and presentations for immediate supervisor and Executive Management Team using a variety of technology and programs. E
• Direct and participate in the preparation and maintenance of a variety of records and reports related to projects, safety, personnel, budgets, deferred maintenance, repairs and assigned activities. E
• Communicate with personnel, District administrators, outside organizations and community members to exchange information, coordinate activities and resolve maintenance issues and concerns in a timely manner. E
• Work with District employees, architecture and engineering employees, and outside contractors for the purpose of implementing and/or maintaining services and programs. E
• Coordinate hazardous waste removal programs and activities for the District. E
• Coordinate, supervise, and evaluate the performance and duties of assigned staff. E
• Resolve issues and questions in the absence of the immediate supervisor. E
• Assist Health and Safety Manager with the coordination of hazardous waste removal programs and activities for the District. E
• Maintain a positive, helpful, constructive attitude and working relationship with the department supervisor and departmental employees, other District employees, the Board of Education, parents and the community. E
• Develop and conduct in-service training programs and staff development for maintenance and grounds keeping personnel. E
• Perform related duties as assigned.

MINIMUM QUALIFICATIONS

TRAINING, EDUCATION AND EXPERIENCE:  Any combination of education, training and/or experience equivalent to: a Bachelor’s degree and four years of building maintenance supervisory experience.

LICENSES AND OTHER REQUIREMENTS:

Valid California Driver’s License

Employment eligibility will include fingerprints, tuberculosis and/or other employment clearance

KNOWLEDGE AND ABILITIES

KNOWLEDGE OF:

• Applicable laws, codes, regulations, policies, and procedures governing workscope
• Methods to interpret, apply, and explain rules, regulations, policies, and procedures
• Safety and Health Protection on the job (OSHA Regulations)
• Regulations for hazardous material storage, handling, and disposal 
• Safe methods for using equipment and materials governing workscope
• Principles of supervision and evaluation
• Computer software, hardware, and related technology

ABILITY TO:

• Interpret, apply, and explain rules, regulations, polices, and procedures related to workscope
• Maintain current knowledge of applicable laws, codes, regulations, policies, procedures and District regulations related to workscope
• Prepare comprehensive, narrative, and statistical reports
• Plan, organize, and coordinate assigned programs
• Analyze situations accurately and adopt effective courses of action
• Communicate effectively in English orally and in writing
• Make mathematical calculations
• Communicate effectively using tact, patience, and courtesy
• Meet schedules and timelines
• Work independently
• Establish and maintain effective working relationship among District staff and contractors
• Prepare and deliver clear and concise presentations to a variety of audiences
• Supervise, coach, and evaluate assigned staff
• Operate personal computer, related software, and other office equipment
• Cross-train department personnel

WORKING CONDITIONS

ENVIRONMENT:

Office environment; driving a District vehicle to conduct work; fast-paced work; constant interruptions

PHYSICAL REQUIREMENTS:

Consistent mental alertness; sitting or standing for extended periods of time; lifting, carrying, pushing, and pulling light to moderate weight objects; bending and twisting at the waist, reaching overhead, above the shoulders and horizontally; dexterity of both hands and fingers while performing duties; seeing to read, write and use the computer; hearing and speaking to exchange information, in person or on the telephone, and make presentations.

NON-DISCRIMINATION POLICY:

The Oakland Unified School District does not discriminate in any program, activity, or in employment on the basis of actual or perceived race, religion, color, national origin, ancestry, age, marital status, pregnancy, physical or mental disability, medical condition, genetic information, veteran status, gender, sex, or sexual orientation.

Salary : $95,213 - $121,528