Facility Project Manager

General Definition of Work

The Facility Project Manager, under intermittent supervision, performs complex work with intermediate decision-making discretion related to supporting the functional, efficient and safe operations of district facilities for students and staff. The Facility Project Manager (FPM) utilizes technical knowledge to investigate, research and provide solutions to issues affecting facility operations. Project functional areas can range from mechanical, electrical, structural, architectural/interior design, site improvements, surveillance and access control. Employee performs both school-based and district-level work to carry out Board of Education policies under the direction of the Executive Director of Building Services.

Qualifications

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Salary/Status

Salary NC 17/ Full-time, 12 months

Reports To

Executive Director of Building Services

Place of Work

The normal place of work is on the premises used by Charlotte-Mecklenburg Schools. Charlotte- Mecklenburg Schools reserves the right to require you to work at such other place(s) as it may reasonably require from time to time.

Essential Functions

• Adhere to all state, federal, and local laws, policies, and procedures
• Manage multiple projects which can exceed a million dollars in value. Projects are generally considered an improvement to, an upgrade, replacement, or new installation of a building system, component and/or control
• Ensure all work is compliant with district procedures and the applicable state, local, and federal regulations
• Serve as subject matter expert to an assigned building trade; responsible knowledge on applicable code, laws, ordinances, regulations and best practices in the assigned area (e.g., HVAC, plumbing, electrical, athletic facilities, playgrounds, paving/site work, cabinetry & casework, roofing, concrete, storm water management, conveying systems, finishes & specialties, doors, windows, glass,  fire protection, thermal & moisture, access control and camera surveillance)
• Follow protocol for effective trade specific maintenance and safety procedures
• Communicate and collaborate with internal staff (e.g., maintenance supervisor, senior engineers, senior management) to keep stakeholders abreast of project status and resolve issues; research, investigate, and respond to operational emergencies to ensure safe and efficient facilities
• Manage facility projects assigned by area of expertise from inception to completion; project responsibilities include developing specifications, scope of work, collaborating with the contracts manager/administrator to manage the bid & selection process, project management oversight, serve as point of contact for site inspections, conduct quality checks on contractor’s work to insure conformance to contract terms, complete work completion form, perform project closeout
• Review engineering/architectural design plans and specifications; provide insight regarding district standards
• Read, understand, and interpret blueprints; prepare schematics, flow diagrams, charts, and other graphic display drawings as requested
• Manage service contracts for assigned area and maintain ongoing communication with contractors; perform periodic site checks to ensure quality standards and contract terms are met
• Assist with the preparation of the facilities sustainment plan
• Manage all documentation including warranties, manuals, and information related to project; compile reports on an as needed basis. Handle permitting depending on the scope of the project
• Perform related work as assigned or required

Knowledge, Skills, Abilities

• Considerable knowledge of technical aspects of assigned field of specialty
• Knowledge of applicable standards, ordinances, codes, and regulations required by state, local and county ordinances
• Knowledge of safety practices and procedures
• Knowledge of basic budgetary and administrative principles
• Knowledge of building trades terminology
• Knowledge of recordkeeping procedures
• Ability to coordinate and manage multiple projects with competing priorities, meet deadlines and project plans with short and long-term end dates.
• Ability read, understand, and interpret building plans and specifications
• Ability to work effectively with contractors, engineers, commissioned architects, consultants, district staff and the public
• Ability to operate standard office equipment including computers and related software applications
• Excellent oral and written communication skills required, including the ability to prepare formal correspondence, facilitate meetings and problem solving
• Ability to problem-solve utilizing sound judgment
• Ability to establish and maintain positive relationships; work collaboratively within and across departments, external agencies, and the public 
• Ability to respond appropriately to situations while maintaining a professional and personable demeanor
• Ability to use or learn specialized tools, equipment, or software
• Ability to implement local, state, and federal rules, guidelines, and procedures into daily business operations
• Ability to maintain confidentiality
• Ability to develop related charts, graphs, reports, and records
• Ability to take initiative and work independently
• Ability to conceptualize, initiate, monitor, and evaluate programs
• Ability to perform detailed work, planning, risk assessments, and associated risk mitigation actions
• Ability to work effectively in a deadline-driven, rapidly changing team environment

Education and Experience

• Bachelor’s degree in architecture, engineering, management, or related discipline; relevant work experience may substitute for the degree requirement on a year-for-year basis
• Three (3) years related work experience managing facility projects in a commercial environment
• Equivalent combination of education and experience