Office Administrator

Please read the full job ad before applying — we’re looking for candidates who are genuinely interested and detail-oriented.

At Building Restoration Inc., we’ve been fixing and restoring buildings and structures throughout Michigan for over 40 years. Alongside our sister company, Division 5 Metalworks – a trusted fabricator of structural and miscellaneous metals – we serve a wide range of construction projects across Michigan and beyond. From schools to churches to high-rises, we’re proud to have a hand in shaping our communities.

Together, we are a close-knit team (less than 30 employees) – we’re big enough to take on exciting, complex projects – but small enough that every team member’s contribution is seen and valued. We also believe that work should be enjoyable, so we prioritize a fun, supportive, and fast-paced environment.

We’re currently looking for an Office Administrator who’s organized, friendly, and ready to help keep our office running smoothly while supporting multiple areas of the business.

In a small company like ours, this role touches almost every part of the business. We're looking for someone who enjoys variety, takes pride in staying organized, and can help keep projects, paperwork, and people moving in the right direction.

JOB DUTIES

Customer Service:

• Be the friendly first point of contact for our company by:
• Answering multi-line telephone system and direct calls accordingly (low call volume)
• Greeting/assisting visitors
• Responding to email inquiries

Office & Administrative Support:

• Maintain company filing systems (digital & physical) and general document organization.
• Collect and distribute mail/packages.
• Maintain confidentiality of sensitive and confidential information.
• Perform daily and/or weekly deposits.
• Prepare biweekly management meeting agenda – record minutes as requested.

Contract & Project Support:

• Coordinate estimating schedule and manage Estimator’s calendar.
• Document and track bidding process.
• Prepare (via dictation), proofread and edit proposals and client correspondence
• Assist with the review of contracts from General Contractors and Subcontractors.
• Maintain contract documentation and compliance requirements from project award through closeout.

Operations & Office Management:

• Oversee office supplies, equipment maintenance and vendor coordination.
• Manage uniform rentals and company apparel.
• Support HR, Accounting and Safety Director with administrative tasks.
• Maintain fleet vehicle and driver files.

Additional Support:

• Provide Notary service.
• Perform other duties as assigned.

MINIMUM QUALIFICATIONS (Knowledge, Skills and Abilities)

• High school diploma (or equivalent) or higher required; additional administrative or industry-related training is a plus.
• Prior experience in an administrative or office management role is helpful, especially in a fast-paced environment like construction – but we're happy to train the right person.
• Proficient in Microsoft Office and general office equipment, with strong computer skills and a willingness to learn new software and systems.
• Highly organized, detail-oriented, and able to manage multiple tasks in a fast-paced, evolving environment.
• Strong communication skills – both written & verbal – with a friendly, team-oriented approach to working with coworkers, clients, and vendors.
• A proactive problem-solver who takes ownership and works well independently, while also knowing when to ask questions.
• Strong planning, time management, and problem-solving abilities.
• Able to handle sensitive information with professionalism, discretion, and care.
• We’re looking for someone who genuinely enjoys helping others and takes pride in being a reliable support to the team.
• Must also be able to laugh, roll with the punches, and contribute to a positive and fun workplace culture.
• Bonus points if you’re a Notary – or willing to become one!

Please Note: This job description serves to offer a broad outline of the position. It does not encompass every responsibility, skill, duty, requirement, etc. related to the role.

BENEFITS

Building Restoration Inc. offers a competitive benefits package, including:

• PTO
• Paid Holidays
• 401(k) with company match
• Profit-Sharing
• A supportive, family-oriented and fun work environment

Job Type: Part-time; 20-30 hours per week

This is a part-time, on-site position ranging from 20–30 hours per week, with a consistent weekly schedule once set. While the position requires being in the office Monday through Friday, we’re happy to work with the right candidate to create a schedule that fits both your life and our team’s needs.

Whether it’s starting a little later in the morning or wrapping up earlier a few days a week, we’re open to finding the right rhythm. If you’ve got the skills—and the heart—for this role, let’s talk about a schedule that works for both of us.

HOW TO APPLY:

If this role sounds like the right fit, we’d love to hear from you!

To help us get a sense of your skills, please submit a resume that shows off your formatting, layout, and organization abilities — especially since this role involves working in Microsoft Word and other office programs. Creativity welcome!

To be considered, please submit a resume or apply in person at: Building Restoration, Inc. / Division 5 Metalworks 100 Island Avenue, Parchment, MI 49004.

PLEASE NOTE: We are a drug-free workplace. Pre-employment and/or ongoing testing may be required in accordance with company policy.

Pay: $22.00 - $24.00 per hour

Benefits:

• 401(k)
• Employee assistance program
• Paid time off

Experience:

• Administrative: 1 year (Preferred)

Ability to Commute:

• Kalamazoo, MI 49004 (Required)

Work Location: In person

Salary : $22 - $24