Operations Coordinator

Summary

Join an Elite Team as Our Operations Coordinator, Representing the Top 1% of Real Estate Professionals Across North America
Step into a dynamic, proven system designed to fuel your success, featuring powerful tools, expert coaching, continuous training, and accountability frameworks to help you thrive. Bring your drive and dedication to unlock unlimited growth opportunities. Beyond career advancement, enjoy perks such as revenue sharing, equity participation, vesting plans, investment opportunities, and the chance to become part of our consulting team.

Mentorship Provided By: Team Leader

Position Highlights:

• Competitive salary between $55,000 and $65,000 annually, based on experience, plus performance bonuses
• Full-time, on-site role, Monday through Friday, with occasional evening and weekend commitments
• We encourage confident candidates who believe they are the perfect fit to apply!

Job Type: Full-time
Salary: $55,000 - $65,000 per year

Benefits Package Includes:

• 401(k) retirement plan
• Dental insurance
• Comprehensive health coverage
• Life insurance
• Paid time off
• Vision insurance
• Retirement benefits

Application Requirement:

• Please indicate your years of experience in real estate operations or administrative positions.

Preferred Qualification:

• Washington State real estate license

Work Location: On-site (in person)

Responsibilities

• Role Overview:

We are seeking a highly organized, detail-oriented Operations Coordinator to support the day-to-day administrative, operational, and visibility needs of our growing team. This role is the operational backbone of the business—responsible for onboarding new team members, tracking activities and results, supporting financial reporting, coordinating events, and managing the team’s social media presence to ensure consistent, professional visibility.

The ideal candidate is systems-driven, organized, and comfortable managing both operational details and structured content execution.

Key Responsibilities:Team Administration & Operations

• Serve as the primary administrative support for the team
• Manage calendars, scheduling, and internal communications
• Maintain organized digital and physical files
• Support leadership with documentation, reports, and follow-ups

Onboarding & Offboarding

• Coordinate onboarding for new team members (paperwork, system access, tools, training schedules)
• Ensure a smooth, professional onboarding experience
• Maintain onboarding checklists and SOPs
• Assist with offboarding processes when needed

Tracking, Reporting & Performance

• Track daily, weekly, and monthly team activities and KPIs
• Book and record appointments, meetings, and production results
• Prepare performance dashboards and accountability reports
• Maintain goal tracking and progress updates

Financial & P&L Support

• Track expenses, revenue, and budgets
• Assist with monthly and quarterly P&L reporting
• Coordinate with bookkeepers and accounting partners
• Maintain accurate financial documentation

Event Planning & Coordination

• Plan and coordinate team meetings, trainings, and workshops
• Support recruiting events, client appreciation events, and internal celebrations
• Manage event logistics, timelines, and budgets
• Ensure events align with brand standards and team culture

Social Media Management

• Manage and schedule social media content across platforms (Instagram, Facebook, LinkedIn, etc.)
• Implement pre-approved content calendars and campaigns
• Collect content from team members (photos, videos, testimonials)
• Track posting consistency, engagement, and basic performance metrics
• Ensure brand voice, messaging, and visual standards are followed
• Coordinate with leadership on promotions, events, and announcements

Qualifications

• Skills and Character Necessary:
• Team player
• Proven ability to lead yourself and others with conviction
• Self-motivated and consistent
• Owning projects once asked to do them and following up with status updates
• Ability and desire to focus on one task for at least an hour during time blocks
• Positive and direct communication, both written and verbal
• Ability to problem solve and use critical thinking daily
• Have a “do whatever it takes” mentality
• Follow a current process as well as improving them and create new processes
• Learning-based and growth-minded
• Proactive vs. reactive
• Impeccably organized with a high attention to detail
• Knowledge of basic office suite software and calendaring systems
• Excellent time management skills
• Concerned about doing things the right way
• Calm and motivated under pressure
• Have patience with a high volume, detailed role

Required Background:

• Requires a prior work history that demonstrates the ability to plug into and improve existing systems and provide an enthusiastic level of support to a team
• A minimum of 1 years experience in a real estate operations/administrative role required.
• A valid Washington real estate license is preferred. If unlicensed, will be required to obtain a license within 90 days of hire.

About-our-team

At Building Dreams Team, we strive to provide the highest level of service to our clients. We do this through superior technology that maximizes the reach of our efforts, teamwork & supportive collaboration, deliberately-formed positive habits, and a culture of exceptional performance. We show up each day with a smile, and a positive attitude towards breaking previous records. Building Dreams Team’s clients realize success because we invest in our people. When committed individuals have the education, tools, and the support they need to thrive, excellence is achieved. Join us and get ready to be the best version of yourself.