What are the responsibilities and job description for the Administrative & Events Assistant position at Builders Association of North Central Florida (BANCF)?
Are you organized, energetic, and excited about supporting events and helping a busy office run smoothly? Do you love talking to people and making connections? The Builders Association of North Central Florida (BANCF) is looking for a friendly, motivated Administrative & Events Assistant who enjoys being part of a fast-paced, member-focused environment.
This role is perfect for someone who is proactive, outgoing, and loves making things happen.
About Us
BANCF is a membership-based nonprofit representing 450 member companies across the building industry in North Central Florida. We host major events throughout the year, coordinate professional programs, support workforce development, and provide advocacy and resources for our members. We’re a small, hardworking team that values collaboration, service, and building strong relationships with our members and community.
Position Overview
The Administrative & Events Assistant provides daily administrative support for the association and assists the Events Director with planning and coordinating BANCF events and programs. This position interacts frequently with members, vendors, and volunteers, so professionalism and great customer service are essential.
Key Responsibilities
Administrative Support
- Answer phones and greet visitors
- Process incoming and outgoing mail
- Log checks and credit card payments
- Maintain office equipment and supplies
- Assist with board and committee packets and/or prep material
- Help maintain cleanliness and organization of shared office spaces
Event & Program Support
- Assist the Events Director with planning and executing all BANCF events
- Support setup, breakdown, packing, and onsite event logistics
- Assist with event registrations and monthly GMM luncheon calls
- Prepare flyers, materials, reports, and signage
- Order lunches and coordinate with food vendors
Membership & Communications Support
- Assist the Membership Coordinator with membership events and committees
- Prepare the weekly BANCF Update newsletter
- Help create simple marketing pieces and outreach content
What We’re Looking For
- Positive attitude and strong customer service skills
- Excellent verbal and written communication
- Strong organization, time management, and attention to detail
- Ability to multitask and work in a fast-paced small office
- Comfortable making outgoing phone calls — this is essential for strong event attendance and member engagement
- Proficiency in Microsoft Office (especially Excel & Outlook)
- Comfortable working some evenings/weekends for events
- Professional appearance and reliable work ethic
- Valid driver’s license, reliable transportation, and insurance
- Employment is contingent upon the successful completion of a background check
Preferred Experience
- Office or administrative support experience
- Customer service or member service background
- Event support or coordination experience
- Comfort with making outbound phone calls and engaging people
- Basic marketing or flyer creation skills
- Experience working in a fast-paced, people-focused environment
- Strong relationship-building skills; enjoys talking with new people
Compensation & Benefits
Competitive full-time salary, based on experience, plus:
- 100% employer-paid health insurance
- 100% employer-paid dental insurance
- Employer-paid retirement benefit
- Paid sick leave
- Paid annual leave
How to Apply
Submit your resume to Sara Emmanuel at sara@bancf.com to apply.