What are the responsibilities and job description for the Firm Administrator position at Build My Great Team?
Firm Administrator
Richmond, Virginia | Monthly travel to Williamsburg, Fredericksburg, and Virginia Beach required
Lead operational strategy, financial stewardship, and firm-wide leadership across a growing multi-office trust and estate practice.
About the Firm
Carrell Blanton Ferris and Associates is a respected Virginia-based law firm focused on trust and estate planning and administration. With 10 attorneys across 4 offices, the firm is known for delivering thoughtful, client-centered legal services in a collaborative and growth-minded environment.
The Opportunity
The firm is seeking a Firm Administrator to lead firm-wide operations from its Richmond office. This role will serve as the central leader of the firm’s Management Team and will oversee the administrative, financial, and operational functions that support attorneys and staff across all locations.
Initially based in Richmond, this position will work closely with firm leadership during a planned leadership transition period. The role includes monthly travel to the firm’s other offices to maintain alignment, strengthen culture, and support local teams.
This is a strategic leadership role for someone who brings law firm experience and understands the complexities of managing a multi-office professional services environment.
Core Areas of Responsibility:
Accounting and Finance
- Oversee financial operations including AR, AP, and general ledger integrity
- Support implementation and oversight of accounting systems and financial processes
- Oversee monthly financial reporting and related schedules
- Coordinate with CPA on tax filings and regulatory compliance
- Support ownership earnings calculations and associate bonus structures
- Oversee payroll processes and related benefit reconciliations
- Guide capital purchasing and leasing decisions
Benefits and Insurance Administration
- Oversee benefit programs and compliance requirements
- Partner with brokers to evaluate competitiveness of benefit offerings
- Ensure effective communication of enrollment periods and plan updates
Human Resources Leadership
- Provide leadership and oversight of staff across all 4 offices
- Support managing attorneys with personnel matters
- Guide hiring, onboarding, performance management, and transitions
- Ensure adherence to firm policies and handbook standards
- Engage outside professionals when appropriate for employment matters
IT, Facilities and Vendor Management
- Oversee office space planning and lease considerations
- Maintain vendor and business partner relationships
- Support infrastructure and technology planning across offices
Requirements
What the Firm Is Seeking
- Minimum of 5 years of law firm administrative leadership experience, 10 preferred
- Bachelor's degree in business management, accounting, finance, HR, or a related field
- Experience in multi-office or similarly complex professional environments
- Ability to build relationships across attorneys, managers, and staff
- Experience working with managing partners, attorneys, office managers, outside CPA partners, brokers, and vendors
- Comfort leading through transition and change
- Willingness to travel monthly between offices
- Strong financial and operational oversight capabilities
- Experience overseeing hiring, onboarding, performance management, and staff transitions
- Eligibility to work in the United States
Benefits
Compensation and Benefits
- Salary range: $100,000 - $145,000 annually, commensurate with experience and demonstrated leadership capability
- Firm-paid healthcare coverage for employees
- Optional family medical and dental/vision coverage
- Firm-paid short- and long-term disability
- Firm-paid basic life insurance
- 401(k) with 3% employer contribution
- Paid time off and firm holidays
- Association Legal Administrators membership paid
Salary : $100,000 - $145,000