Real Estate Transaction Coordinator

Build Idaho is growing and looking for a detail-oriented, tech-savvy Listing & Transaction Coordinator to support our real estate team and clients from the moment a listing is taken through closing.

If you love checklists, timelines, and clear communication—and you enjoy seeing complex processes run smoothly—you’ll thrive in this role.

Why Join Our Team?

• Work with an established real estate team that values systems, professionalism, and client care.
• Play a key role in delivering a smooth experience for our buyers and sellers.
• Be part of a supportive environment where your attention to detail and process mindset are appreciated.

$47,000 - $57,000 yearly

What You’ll Do

As our Listing & Transaction Coordinator, you’ll be the backbone of our listing launch and contract-to-close process. You will:

• Manage all administrative details for new listings, from signed agreements to “go live” on the MLS and marketing channels through our in-house platform.
• Track and manage key deadlines for each file (inspections, financing, appraisals, contingencies, closing dates).
• Ensure all contracts, addenda, disclosures, and supporting documents are complete, compliant, and properly stored.
• Prepare and review files for brokerage and regulatory compliance.
• Maintain accurate records and checklists so nothing falls through the cracks.

Listing Coordination Focus

On the listing side, you’ll own the process of bringing new listings to market:

• Input new listing
• Coordinate photography, staging, signs, lockboxes, and showing instructions.
• Confirm that client and agent satisfaction is achieved through every transaction.

Your goal: help every listing go live seamlessly and on schedule.

Transaction Coordination Focus

Once a property is under contract, you’ll manage the timeline from acceptance to closing:

• Open and organize the file, confirm contract terms and deadlines.
• Communicate key dates, next steps, and document needs to all parties.
• Ensure the file is fully documented, compliant, and ready for closing and post-closing review.

Your goal: keep each transaction moving forward smoothly, compliantly, and on time.

What We’re Looking For

This role is ideal for someone who:

• Is highly organized and detail-focused.
• Can manage multiple transactions and timelines at once without losing track.
• Communicates clearly and professionally in writing and over the phone.
• Is comfortable in a fast-paced, deadline-driven environment.
• Learns technology quickly and works well inside systems and checklists.
• Required experience in real estate (licensed), title/escrow, lending, or a similar administrative role (minimum of 100 transactions)

Build Idaho (BuildIdaho.com) launched 20 years ago and has a reputation for being an industry leader in real estate. We Take Care of People. It’s our motto, and we are committed to it at every level. Our team of agents and administrative staff works hard to help clients find their next home in the Treasure Valley. We're on track to do over 300 transactions this year and are looking for the right candidate to help us reach our goals.