Payroll Specialist

Position Overview

The Payroll Specialist is responsible for supporting all aspects of payroll operations, ensuring timely and accurate payroll processing across multiple entities. This role partners closely with internal teams and external payroll providers to maintain compliance with union agreements, company policies, and applicable regulations. The ideal candidate is detail oriented, highly organized, and able to thrive in a fast-paced construction environment with complex, multi union payroll requirements. This position is onsite in our Walnut Creek office.

Responsibilities

• Process weekly union payroll for various unions across multiple companies in collaboration with the payroll team.
• Ensure accurate and timely payroll processing, including wages, overtime, deductions, taxes, and union contributions.
• Maintain and update employee payroll records, including compensation changes, job classifications, exemptions, benefits, and voluntary deductions.
• Review and reconcile payroll data; research and resolve discrepancies in a timely manner.
• Prepare payroll related reports for management, finance, and external stakeholders as needed.
• Support certified payroll reporting and compliance requirements, as applicable.
• Maintain payroll operations in accordance with company policies, union agreements, and federal, state, and local regulations.
• Assist with year-end processing.
• Perform additional duties and special projects as assigned.

Qualifications

• Minimum of 3 years of payroll experience, preferably in construction or a multi union environment.
• Bachelor’s degree in Accounting, Finance, Business Administration, or related field is a plus.
• Experience processing in-house payroll in an integrated accounting system. Construction related preferred.
• Working knowledge of union agreements, prevailing wage, and certified payroll reporting strongly preferred.
• Strong attention to detail with excellent organizational and follow through skills.
• Ability to manage multiple deadlines in a fast-paced environment.
• Proficient in Microsoft Excel and comfortable learning new systems and technologies.
• Strong communication and interpersonal skills with a collaborative, solution oriented mindset.

This position description is a summary and not a complete representation of the position; the essential functions of the position may change as duties are assigned.

Build Group is an equal opportunity employer and considers all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or any other unlawful factor. Build Group complies with all applicable laws, including those regarding consideration of qualified applicants with criminal histories such as the San Francisco Fair Chance Ordinance.

Note to Recruiters and Placement Agencies: Build Group does not accept unsolicited agency resumes. Please do not forward unsolicited agency resumes to our website or to any Build Group employee. Build Group will not pay fees to any third-party agency or firm and will not be responsible for any agency fees associated with unsolicited resumes. Unsolicited resumes received will be considered the property of Build Group.