What are the responsibilities and job description for the Executive Coordinator position at Build-A-Bear?
The Executive Coordinator ensure executives can focus on strategic initiatives by handling a wide range of administrative, communication, and coordination tasks efficiently and with a high level of professionalism.
Responsibilities:
- Calendar and schedule management
- Coordinate logistics for meetings, including venue arrangements, catering, and technology set up
- Communication and correspondence on behalf of executives
- Meeting coordination
- Handle confidential and sensitive information with discretion and integrity
- Organize and maintain electronic and physical filing systems
- Compile data for reports and presentations
- Project assistance
- Office management
- Event planning
- Arrange travel plans, itineraries and agendas
- Expense management
Required Qualifications:
- Associate degree in Business Administration, Management or a related field
- 5 years of experience in administrative support
- 2 years in a high-level executive support role
- Proficiency in the following Microsoft Office programs: Outlook, Word, Excel and PowerPoint.
- Excellent professional oral and written communication skills
- Proficiency in travel booking
Preferred Qualifications:
- Bachelor’s degree in business administration, Management or a related field
- Skilled in Excel
Behavioral Traits for Success:
- Strong commitment to tasks being completed correctly and on time
- Communication is factual, polite, and professional
- Thrives in a structured environment
- Comfortable making decisions in area of expertise
- Communication style is factual and sincere
- Willingness to follow established policies, processes, and procedures
- Comfortable working at a somewhat faster-than-average pace
Working Environment:
- Typical office environment with climate control and sufficient lighting, ergonomic desk/chairs
- Corporate Office located St. Louis, MO
- 10% Travel
- Be able to sit/stand for long periods of time and lift up to 30 pounds
Your Performance Will Be Measured On:
Your performance will be measured by your ability to achieve annual department objectives and corporate goals which include but are not limited to the following.
- Decision making, judgement, and execution
- Time management
- Communication (oral and written)
- Calendar management
- Document preparation
- Meeting coordination
- Event planning
- Confidentiality and discretion
- Process improvements
- Ability to anticipate executive needs and proactively address potential issues
- Stakeholder Feedback