Account Clerk Typist - Multilingual Department RB #26-178

Distinguishing Features of the Class

1. in this position perform routine clerical work in maintaining and checking financial accounts and records requiring substantial part-time operation of equipment with the alpha-numeric keyboard, i.e. personal computers, data terminals and related computer equipment. A position in this class is characterized by a broad responsibility for the performance of standardized account-keeping practices in maintaining and checking financial accounts and records. Work is routine in nature and as incumbents gain experience on particular assignments and/or unit functions, additional and more complex duties are added. These additional duties, however, do not reach the difficulty or complexity of work associated with the senior level of this series. Work is reviewed by immediate observation, cross checking or by another step in the account keeping process.

Typical Work Activities

Maintains various account-keeping records;

Posts entries to ledgers;

Reconciles balances of accounts with yearly control accounts and general ledger balances;

Assists in preparing payrolls, tax and assessment rolls, tax bills, and financial statements;

Prepares, processes and reviews purchase orders, vouchers, bills, fiscal claims, etc.;

Performs simple audits such as checking amounts on vouchers against receiving copies of orders;

Maintains simple cost accounts and cost records:-

May be required to transfer account information to spreadsheets;

Balances daily journal sheets;

Prepares and makes bank deposits and checks against bank statements;

May be required to disburse petty cash funds and process service orders to replenish petty cash;

Operates personal computer, calculating, checkwriting and other office machines;

Enters/retrieves data from computer records;

Inputs receipts, payrolls, requisitions, vouchers, property data, values, exemptions, and other materials from copy or rough drafts using equipment with the alpha-numeric keyboard, i.e. personal computers, etc.

Assists in the preparation of budget requests and maintains inventory records;

Assists in the preparation of periodic reports for management and control purposes;

Maintains and updates employee payroll and paid leave records;

May answer telephones and deals directly with the general public, vendors or contractors providing information about departmental functions and activities;

May maintain various clerical reports concerning office activities and functions;

Inputs billing, file maintenance for miscellaneous charges, data, records and information using personal computer programs, etc.;

Performs related duties as required.

FULL PERFORMANCE KNOWLEDGE, SKILLS, ABILITIES AND PERSONAL CHARACTERISTICS

Working knowledge of office terminology, procedures and equipment;

Arithmetic Ability; Clerical aptitude; High degree of accuracy;

Payroll compilation and account-keeping practices and principles;

Ability to understand and interpret written, statistical and tabular material;

Ability to follow directions/instructions; Ability to operate equipment with an alpha-numeric keyboard, i.e. personal computers, in the use of application programs;

Physical condition commensurate with the duties of the position.

MINIMUM QUALIFICATIONS

Promotional

Continuous and permanent status in any city department for one year as a Clerk, Complaint Clerk, Junior Data Control Clerk, Junior Traffic Clerk, Stenographer or Typist. IN ADDITION, applicants must meet the following: Applicants must have a course in Bookkeeping or Accounting (course must be listed on application); OR One year of full time experience where work involves the maintenance and checking of financial accounts and records. IMPORTANT: CANDIDATES WILL ONLY BE ALLOWED TO PARTICIPATE AND BE APPROVED OR CERTIFIED FOR APPOINTMENT TO DEPARTMENTS WHERE THE RATE OF PAY FOR ACCOUNT CLERK-TYPIST IS AT A HIGHER RATE OF PAY THAN THEIR CURRENT POSITION EVEN IF THEIR TITLE IS LISTED ABOVE.

Open Competitive

1. Graduation from High School, GED or Equivalency Diploma including or supplemented by a course in Bookkeeping or Accounting (courses must be listed on application);

or

1. Graduation from High School, GED or Equivalency Diploma and two years of full time experience where work involves the maintenance and checking of financial accounts and records;

or

1. An equivalent combination as defined within the limits of A and B

NOTE for both Open Competitive and Promotional Verifiable part-time experience will be pro-rated to meet full-time experience requirements. Proof of education must be presented at time of appointment.

Salary : $42,909 - $48,927