What are the responsibilities and job description for the Christian Elementary School Office Administrator position at Buffalo Academy?
We are a small Christian elementary school seeking a highly experienced, self-motivated School Office Administrator to oversee the daily operations of our school office. This vital leadership role requires a professional who can take initiative, work independently, and effectively manage a wide range of responsibilities.
The ideal candidate is highly organized, proactive, and technologically proficient, with proven experience in school administration. Success in this position requires strong problem-solving skills, attention to detail, and the ability to establish and maintain efficient systems and processes in a collaborative, mission-driven environment. Experience serving in a small school setting, where flexibility and adaptability are essential, is strongly preferred.
This individual will play a key role in supporting students, families, faculty, and administration while helping to ensure the smooth and effective operation of the school in a manner that reflects and upholds Christian values.
KEY RESPONSIBILITIES:
Manage the day-to-day operations of the school office, including parent communication, student records, attendance tracking, admissions assistance, re-enrollment processes, and office systems.
Promote efficiency and order by identifying needs, refining processes, and maintaining well-organized systems that support the school's mission.
Manage tuition billing, collection, tracking of payments, and financial records.
Partner with parents to address student needs, coordinate communication, and promote a supportive Christian school environment.
Coordinate and manage NC Opportunity Scholarship accounts, including student eligibility verification, recordkeeping, funding reconciliation, reporting requirements, and compliance with NCSEAA guidelines to support the school's financial operations and student enrollment.
Manage school IT and technology needs including student information systems, incoming school email information accounts, online forms, and basic troubleshooting.
Support the daily needs of teachers and staff by coordinating resources, maintaining school inventory, and helping ensure the smooth and efficient operation of the school.
Oversee the receipt and tracking of donations, ensure proper recordkeeping, and write personalized thank-you notes that reflect the school's gratitude and Christian values.
Prepare concise reports for the Principal on ongoing projects, school operations, tuition payments, and other key matters in advance of each Board meeting.
Recognize that responsibilities in a small Christian school may vary and be willing to undertake additional tasks that support students, families, staff, and the school's mission.
Maintain confidentiality and professionalism at all times.
QUALIFICATIONS:
Previous experience managing a school office is required.
High proficiency with technology including Microsoft Office, student information and billing systems
Exceptional organizational and multitasking skills
Ability to work independently and problem solve proactively
Strong written and verbal communication skills
Comfortable handling financial information
Alignment with Christian values and the mission of the school
Detail -oriented and comfortable building systems / procedures
COMPENSATION:
Salary starts at $40,000. Commiserate with experience.
$3,000 insurance stipend.
Please provide 2-3 references
Work Location: In person
Salary : $40,000