Administrative Assistant II, ESS - Buckeye Union High School

This is for the 2026-2027 School Year.

Full-time positions (30 hours/week) are eligible for benefits on the first of the month following their 60^th day of employment: The District Benefits are very competitive and include health, dental, vision, and a life insurance policy. Supplemental policies through Aflac and LegalShield are also offered at an additional cost to the employee. You can view more information on benefit policies & costs on the benefits page at Benefits Page Link

TITLE:       Administrative Assistant II, Exceptional Student Services

EMPLOYMENT TERMS:     1.0 FTE/9 month position

SALARY CLASSIFICATION:  Classified

GENERAL STATEMENT of RESPONSIBILITIES:

The Administrative Assistant II/ Exceptional Student Services will be responsible for providing office management services for the Exceptional Student Services department. Responsibilities will include maintaining a high level of confidentiality and standard of professionalism as they provided support for the Director of Exceptional Student Services and other district Exceptional Student Services staff

PRINCIPLE DUTIES:

• General office coverage; answers phones and greets the public.
• Coordinate’s student intake, registration, IEPs, METs, MDCs, and other Exceptional Student Services concerns with appropriate site, staff, and/or parents.
• Trains and assists with administrative paraprofessionals for each site as needed.
• Responsible for establishing and maintaining all Exceptional Student Services records and files and maintaining the confidential nature of such files; including incoming and outgoing records requests.
• Maintains student management database to include all special education-related entries and data collection.
• Tracks Exceptional Student Services student entries and withdrawals.
• Screens incoming Exceptional Student’s paperwork for key points relative to placement.
• Monitor IEP/MET and other pertinent dates to ensure compliance concerning scheduling at each site.
• Schedules meetings with parent/student/staff.
• Processes and maintains Voucher applications/status.
• Maintains attendance reports for outsourced students.
• Monitors and finalizes Exceptional Student Services documents to ensure compliance.
• Processes Social Security Administration document requests.
• Must coordinate daily, weekly, monthly, and yearly calendars.
• Assists in the development and maintenance of federal and state grants.
• Monitors, prepares, and processes purchase orders.
• Performs other related duties as assigned.

OCCUPATIONAL CONDITION: 

Low risk - Work is routinely performed in both indoor and outdoor environments, including exposure to noise and being on your feet for extended periods of time. Requires standing in inclement weather including summer heat.

Physical Demands: The physical demands described here are representatives of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

The applicant for this position is required to: 

• regularly required to sit, talk and/or hear. 
• Sit approximately 75% of the time 
• Walk and stand approximately 20% of the time 
• Kneeling/Stooping approximately 5% of the time
• Lift on a regular basis 30-50lbs 
• Use hands to finger, handle, or feel objects, tools and/or controls; and reach with hands and arms on a regular basis. 
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. 

The information contained in this position description is for compliance with the American with Disabilities Act (ADA) and is not an exhaustive list of duties performed for this position. Additional duties are performed by the individuals holding this position, and additional duties may be assigned. 

SKILLS REQUIRED: 

• Bilingual (Spanish/English), preferred.
• Excellent written and oral communication
• Excellent organization skills
• Understanding of the region where they will work
• Critical thinking skills

QUALIFICATIONS:

• Must possess a high school diploma or equivalent, supplemented by appropriate training.
• Must possess one to three years’ experience, preferably working in a school district setting.
• Must possess a thorough knowledge of technology and the use of standard office equipment, computers, and business software.
• Must complete a series of secretarial tests with a high degree of proficiency.
• Must have the ability to communicate and work well with staff, students, and parents.
• Must use own initiative and judgment in performing the job.
• Must possess the ability to deal effectively with matters of confidentiality.
• Such alternatives to the above as the Governing Board may find appropriate and acceptable.

COMMITMENT & DEPENDABILITY: 

• Willingness to be an integral member of a successful team; 
• Dedication to provide the highest level of service; 
• Adherence to policies and procedures; 
• Resourceful and adaptable. 

POSITION EXPECTATIONS:

Time Management:     Must be able to prioritize tasks assigned by supervisor.

Stress Management:   Periodic stress due to disciplinary matters and deadlines.

Public Contact:           Interact primarily with public, staff, students and parents.

EVALUATION PROCEDURE:

The evaluation is done by the Director of Exceptional Student Services, with input from the Site Administration, following provisions specified in governing board policy.

SUPERVISION RECEIVED:

The Administrative Assistant II/ Exceptional Student Services reports directly to the Director of Exceptional Student Services.

Buckeye Union High School District does not discriminate on the basis of race, color, national origin, sex, age, or disability. Click (https://www.buhsd.org/page/legal-notices)  to read the entire policy.

El Distrito Escolar de Buckeye Union High School no discrimina en base de raza, color, origen nacional, sexo, edad o discapacidad. Haga clic aqui (https://www.buhsd.org/page/legal-notices)  para leer toda la política.

Salary : $21 - $22