26/27 Special Programs / Student Services Technician (Medicaid, Foster Care and McKinney-Vento)

PURPOSE: 

To work in partnership with the Medicaid Specialist and Student Services by providing administrative, clerical, and logistical support for the District’s Medicaid program. This role assists in ensuring accurate documentation, maintaining comprehensive records, and facilitating the day-to-day operational needs of the department to maximize program efficiency.

JOB QUALIFICATIONS:

1. Valid AZ DPS IVP Fingerprint Clearance Card
2. Minimum of High School Diploma or equivalent certificate (required)
3. Valid Driver’s License
4. Experience in clerical, data entry, or administrative support roles preferred
5. Familiarity with special education programs or Medicaid processes preferred
6. Strong organizational skills and attention to detail
7. Working knowledge of computers, databases, and office software
8. Exhibited ability to work independently and exercise professional judgment
9. Working knowledge and experience in working with Microsoft Suite and Google Suite, particularly with excel and google sheets 
10. Excellent communication skills and demonstrated ability to work effectively with various stakeholders
11. Evidence of ability to effectively use technology to perform duties
12. Such alternatives to the above qualifications as the Board may find appropriate and acceptable.

ESSENTIAL FUNCTIONS: 

Essential functions, as defined under the Americans with Disabilities Act, may include any of the following knowledge, skills, abilities, duties and responsibilities, and physical requirements. This list is ILLUSTRATIVE ONLY, and is not a comprehensive listing of all duties and responsibilities

performed by incumbents of this class.

KNOWLEDGE, SKILLS, ABILITIES:

• Knowledge of using email, managing files, recording and reporting grades electronically, and using Google applications.
• Problem-solving skills with a high degree of accuracy and attention to detail.
• Organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
• Strong interpersonal and communication skills, with the ability to share information to a variety of audiences in both written and oral form.
• Ability to read and interpret written material in print or electronic format.
• Ability to work independently and as part of a team.
• Ability to maintain confidentiality and exercise discretion.
• Ability to perform functions from written and oral instructions and from observing and listening to others.
  
  

DUTIES AND RESPONSIBILITIES:

1. Medicaid Duties and Responsibilities:

1. Maintain physical and electronic records of provider licenses, certifications, CPR, CPI, Social Security cards, and identification documents.
2. Assist with Health Aide Authorization approvals for service minutes under established thresholds and process Parent Consent documentation.
3. Generate, track, and distribute IEP expiration reports to case managers and administrators.
4. Assist with data entry and documentation for the Daily Random Moment Time Study (RMTS).
5. Collect, organize, and distribute transportation documentation related to Medicaid services.
6. Manage inventory and check-in/check-out of laptops, Chromebooks, test kits, and therapy equipment.
7. Support logistical arrangements for CPI and CPR trainings, including tracking participation and maintaining records.
8. Assist the Medicaid Specialist with maintaining organized provider and staff files.
9. Perform other duties as assigned.
2. Foster Care and McKinney-Vento Duties and Responsibilities

1. Identification and Enrollment

1. Coordinate Identification: Ensure school personnel (registrars, secretaries, etc.) are trained to identify students in housing transition or foster care.

2. Immediate Enrollment: Facilitate the immediate enrollment of students, even if they lack normally required documents such as proof of residency, immunization records, or birth certificates.

3. Best Interest Determinations (BID): Lead meetings with child welfare agencies and families to determine if it is in the student's best interest to remain in their "school of origin" or move to a local neighborhood school.

2. Support Services & Advocacy

1. Barrier Removal: Identify and eliminate barriers to participation in extracurricular activities, magnet schools, summer programs, and career/technical education.

2. Transportation Coordination: Arrange and oversee transportation services to ensure students can attend their school of origin.

3. Community Referrals: Connect families with medical, dental, mental health, and housing providers.

4. Unaccompanied Youth Support: Provide specialized advocacy for youth not in the physical custody of a parent or guardian.

3. Compliance & Data Management

1. Public Notice: Ensure that the educational rights of students are posted in schools and community locations (shelters, food pantries, etc.).

2. Dispute Resolution: Manage the formal dispute resolution process regarding eligibility, school selection, or enrollment.

3. Reporting: Maintain accurate, confidential records and submit state-required data regarding the number of identified students and services provided.

4. Professional Development: Conduct annual training for all district staff on the requirements of the McKinney-Vento Act and Foster Care provisions.

3. General Duties and Responsibilities
1. Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies to stay informed of current regulations and compliance requirements.
2. Support continuous improvement by recommending process efficiencies and internal control enhancements.
3. Maintain a high level of ethical behavior. 
4. Perform other duties as assigned.

PHYSICAL REQUIREMENTS: 

The physical demands described here are representative of those which must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, stand, walk, speak, and hear. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, and the ability to adjust focus. While performing the duties of this job, the employee may occasionally push or lift up to fifty (50) pounds, such as boxes, supplies, etc. The position may require the individual to meet multiple demands from several people simultaneously or prioritize the demands, and to interact with the public and other staff in person, verbally, and/or in written form.

WORKING ENVIRONMENT: 

Office, some travel to school sites, meetings and professional development activities. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The work environment is an office environment within a school district office setting. The noise level in the work environment is moderate to moderately high during the work day. There may be periods of recurring stress in the performance of this job. The typical workday occurs during regular business hours; however on occasion and dependent on reports and other timelines, evening or weekend work may be necessary. Driving to and from work sites may be required from time to time. 

Terms of Employment: 

• Full Time 40 hours/week Non-Exempt 
• 12 Month Work Calendar
• Earned Paid Sick Time (up to 5 days)
• Personal Business Leave (up to 7 days)
• Vacation accrual based on tenure (up to 5-15 days)
• Mandatory participation in the Arizona State Retirement System (ASRS)
• District fully paid Medical, Dental, Vision, and Basic Life Insurance & AD&D benefits for employee only