Supervisor - E-Billing

E-Billing Supervisor

Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.

We are currently recruiting for an E-Billing Supervisor to join our Billing team in Pittsburgh, PA, Philadelphia, PA, or Washington, DC. This individual will track and monitor the submission and acceptance of e-billed invoices through eBillingHub and specific vendor sites. They will oversee the E-Billing Coordinator in assisting the billing team with resolving submission issues, including  submitting budgets and rates, appealing invoice reductions, following up on new matters and rate approvals, and ensuring data integrity. 

This position may be fully remote.

Key Responsibilities

• Assist the Billing team with submitting and tracking invoices to vendor sites via eBillingHub in accordance with Outside Counsel Guidelines.
• Ensure invoice acceptance in vendor sites such as Legal Tracker, T360, and others.
• Perform a high-level overview of persistent e-billing issues and suggest a course of resolution.
• Monitor vendor sites for newly created matters and work with Billing team to set up matters in Elite 3E.
• Review vendor sites for timekeeper rate approvals and communicate rate adjustments to Billing and Pricing teams as necessary.
• Work with the Billing Manager to establish improved workflows to avoid future reductions and rejections of certain line items.
• Other duties as assigned by the Billing Manager.

Skills and Requirements

• Associates Degree with emphasis in business,  accounting, or finance or equivalent work experience required.
• Prior experience in a supervisory capacity desired.
• Knowledge of billing or other accounting functions required, ideally in a Law Firm environment.
• Familiarity with Elite 3E, Elite Enterprise or Aderant financial systems, in addition to eBillingHub or BillBlast, and major vendor sites such as T360, Legal Tracker and CounselLink, desirable.
• Flexibility to work overtime and weekends, if needed, particularly during 4^th Quarter.
• Demonstrated proficiency with Microsoft Office, especially Excel and Word.
• Ability to organize and prioritize workload.
• Excellent communication skills, both written and verbal.

Skills and Requirements

• Associates Degree with emphasis in business,  accounting, or finance or equivalent work experience required.
• Prior experience in a supervisory capacity desired.
• Knowledge of billing or other accounting functions required, ideally in a Law Firm environment.
• Familiarity with Elite 3E, Elite Enterprise or Aderant financial systems, in addition to eBillingHub or BillBlast, and major vendor sites such as T360, Legal Tracker and CounselLink, desirable.
• Flexibility to work overtime and weekends, if needed, particularly during 4^th Quarter.
• Demonstrated proficiency with Microsoft Office, especially Excel and Word.
• Ability to organize and prioritize workload.
• Excellent communication skills, both written and verbal.

Why should you work at Buchanan?

Buchanan offers an outstanding benefits package that includes:

• Competitive Salaries
• Generous Paid Time Off, Including a Floating Holiday
• Paid Holidays
• WorkWell Wellness Program
• Paid Parental Leave
• Caregiving Assistance Through BrightHorizons (child, elder and pet care!)
• Access to Firm-wide Emergency Assistance Fund
• Insurance - Medical, Dental, and Vision
• 401K and Retirement Savings Program

We are an Equal Opportunity Employer.

Pay: $80,000 - 100,000 annually

*Pay ranges are provided in compliance with S32-1453.01 Washington, DC's pay transparency law; actual pay may vary based on a variety of factors, including education, applicable experience, etc.

Salary : $80,000 - $100,000