What are the responsibilities and job description for the Practice Assistant - Litigation/Labor & Employment position at Buchanan Ingersoll-Rooney?
Legal Practice Assistant
Buchanan Ingersoll & Rooney is a national law firm with a proven reputation for providing progressive, industry-leading legal, business, regulatory and government relations advice to our regional, national and international clients.
We currently have an opportunity for an entry-level Practice Assistant in our Pittsburgh office to work with attorneys in our Labor & Employment practice group. Qualified candidates will have 1 - 3 years of experience in either Litigation or Labor & Employment. Please apply if are motivated to learn and looking for a rewarding career in a business-casual team environment with a well-established firm!
The Firm is currently on a hybrid work schedule. After the first month of employment, you have the opportunity to work remotely 2 days per week.
Essential Duties and Responsibilities:
- Prepare and format legal correspondence, printing, scanning, or converting various documents and other legal forms under time sensitive deadlines.
- Prepare and format pleadings, discovery, and other litigation documents.
- Prepare and file documents following court procedures and in federal, local, and/or state courts.
- Run conflict checks, prepare engagement letters, and open new client matters within our onboarding system.
- Maintain paper and electronic files through our document management system in connection with filing protocols and retention policies.
- Manage busy attorney schedules through Microsoft outlook calendaring and track/monitor deadlines.
- Coordinate travel arrangements through corporate travel companion, Navan.
- Prepare and submit expense reports.
- Assist with billing, attorneys’ time and Proforma review through 3E.
- Work collaboratively with other practice assistants in your support team to provide administrative support to attorneys office-wide.
- Adhere to firm policies, procedures, standards and guidelines while maintaining confidentiality.
- Other related duties, as assigned.
Required Education/Experience:
- A minimum of 1 year of experience as a litigation or labor & employment practice assistant (legal secretary).
- Excellent time management and interpersonal communication skills.
- Strong attention to detail, initiative, and follow-through.
- Must have a positive can-do, team oriented attitude.
- Ability to work efficiently and balance assignments/workflow from busy attorneys to meet time-sensitive deadlines.
- Proficient in MS Word, Outlook, Excel, and other computer and document management systems.
Buchanan Ingersoll and Rooney PC offers outstanding benefits that include:
- Insurance – Medical, Dental, Vision
- 401K program
- Retirement Savings Program
- Generous Paid Time Off
- Paid Holidays
- WorkWell wellness program
- Free use of building gym
- Caregiving assistance with Bright Horizons
- Firm-wide emergency assistance fund
- Available Hybrid schedule
We are an Equal Opportunity Employer.