OFFICE CLERK

The job responsibilities are:

• Scan and process legal mail for multiple attorneys
• Sort and distribute incoming mail and packages
• Prepare outgoing mail and packages for shipment
• Maintain accurate records of all incoming and outgoing mail
• Answer phones, greet and direct clients and guests, adhering to security protocol
• Conference room management, including scheduling conference rooms and maintaining appearance and supply levels
• Coordinate catering
• Maintain the overall cleanliness of kitchens, supply rooms and conference rooms
• Keep files up to date, following a filing system, and organizing records, such as letters, legal documents, case files and correspondence
• Operate digital image scanning equipment to capture images and generate associated text and follow established scanning and quality control procedures in producing digital files in specified format for further processing
• Conduct quality checks and audits by verifying electronic images on the screen and correcting any scanning malfunctions
• Assist with all Firm related clerical tasks including, but not limited to filing, faxing, scanning, sorting, typing and copying
• Ensure the integrity and confidentiality of all records
• Maintain inventory of office supplies and materials, including those specific to the mailroom supplies
• Perform other duties as assigned by Management and/or Team Leaders

Qualifications:

• Previous experience in an administrative or mailroom role preferred
• Familiarity with office management procedures and equipment
• Proficiency in MS Outlook or similar software for email, calendar, and document management
• Proficiency in MS Word
• Strong organizational skills
• Ability to work under pressure and manage multiple tasks
• Customer service experience
• Dependable and reliable
• People-oriented and enjoys group work
• Adaptable and flexible with a capacity to shift directions frequently
• Detail-oriented with a focus on precision
• High tolerance for stress, thriving in high-pressure environments