Administrative Assistant

Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant to support our office operations. The ideal candidate will possess strong computer literacy, excellent communication skills, and the ability to manage multiple tasks efficiently. This role involves providing exceptional customer service, managing office documentation, and supporting various administrative functions to ensure smooth daily operations. Bilingual abilities and prior office management experience are highly valued.

Duties

• Manage front desk responsibilities, including greeting visitors and handling multi-line phone systems with professionalism and courtesy.
• Perform data entry, filing, and document proofreading to maintain accurate records.
• Utilize Microsoft Office, Google Workspace, and other office software for correspondence, reports, and scheduling.
• Coordinate calendar management and appointment scheduling for staff and clients.
• Assist with bookkeeping tasks using QuickBooks or similar accounting software.
• Provide customer support via phone, email, or in person, ensuring excellent phone etiquette and customer service standards.
• Support office management tasks such as supply ordering, mail distribution, and maintaining organized workspaces.
• Handle clerical duties including typing, photocopying, and preparing documents for meetings or presentations.
• Support personal assistant functions as needed, including travel arrangements or event planning.

Qualifications

• Proven experience in an office environment with strong clerical skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Experience with QuickBooks or bookkeeping is a plus.
• Excellent organizational skills with the ability to prioritize tasks effectively.
• Strong typing speed and accuracy; attention to detail in proofreading documents.
• Exceptional customer service skills with professional phone etiquette.
• Bilingual abilities are preferred to assist diverse clients and staff.
• Prior experience in medical or dental receptionist roles is advantageous but not required.
• Knowledge of multi-line phone systems and office management practices is desirable.
• Ability to handle confidential information discreetly and maintain professionalism at all times. This position offers an engaging work environment where organizational excellence and customer service are valued highly. The successful candidate will play a vital role in maintaining efficient office operations while supporting team members across departments.

Job Type: Full-time

Pay: $20.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $20 - $30