What are the responsibilities and job description for the Office Assistant position at BTB Construction, Inc?
Job Summary
We are seeking a dynamic and highly organized Office Assistant to join our team! In this vital role, you will be the backbone of our daily operations, ensuring the smooth flow of administrative tasks and providing exceptional support to our staff and clients. Your energetic approach and attention to detail will help foster an efficient, welcoming office environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving workplace.
Responsibilities
- Manage multi-line phone systems, answer inquiries with professionalism, and direct calls efficiently using excellent phone etiquette.
- Perform data entry and maintain accurate records using spreadsheets and productivity software, ensuring all information is up-to-date and well-organized.
- Handle front desk duties including greeting visitors, managing appointments, and supporting client communication with a friendly, professional demeanor.
- Assist with office management tasks such as filing, document proofreading, and organizing supplies to keep the workspace tidy and functional.
- Support calendar management for team members, scheduling meetings, appointments, and coordinating events seamlessly.
- Utilize computer skills across Microsoft Office applications (Word, Excel, Outlook) to prepare reports, correspondence, and presentations.
- Provide customer service support by addressing inquiries promptly and maintaining positive relationships with clients and vendors.
Experience
- Prior office experience or administrative support roles demonstrating strong organizational skills and multitasking abilities.
- Proficiency in Microsoft Office suite including Word processing, spreadsheets, and email management.
- Experience with QuickBooks or similar accounting software is a plus for handling basic bookkeeping tasks.
- Familiarity with multi-line phone systems and excellent phone communication skills are essential.
- Bilingual abilities are highly valued to assist diverse client needs effectively.
- Demonstrated computer literacy with technical proficiency in data entry, filing systems, and productivity software.
- Personal assistant or front desk experience that highlights customer service excellence and time management capabilities.
Join us as an Office Assistant where your enthusiasm meets your expertise! Be part of a vibrant team dedicated to operational excellence while enjoying opportunities for growth in a supportive environment.
Pay: $15.00 - $17.00 per hour
Work Location: In person
Salary : $15 - $17