What are the responsibilities and job description for the Administrative Assistant, Athletics position at Bryn Mawr College?
Bryn Mawr College has an opening for an Administrative Assistant in Athletics.
Position Overview: Reporting to the Director of Athletics, Physical Education and Wellness with oversight by Associate Athletic Director, the Administrative Assistant supports the Athletics leadership team and coaching staff in support of 12 Division III varsity sports.
This full-time position includes a schedule of 9 AM – 5 PM, Monday-Friday, with a one-hour unpaid meal break during the academic year (35 hours per week over 39 weeks) and 21 hours per week during the summer (3 days at 7 hours per day over 13 weeks) (1,638 hours annualized).
Responsibilities:
- Manage and facilitate the scheduling of varsity team transportation and department van usage.
- Process credit card reconciliation for the department.
- Serve as primary contact for athletics competition scheduling. Communicate with opponents to confirm dates of home and away contests.
- Coordinate with assignors and coaches for all teams and execute payments for all officials.
- Coordinate, distribute and collect end of season student-athlete surveys for each team.
- Organize reports for PE faculty reappointment process.
- Maintain accurate records of volunteer coaches.
- Process E-Market payments and bills for athletic teams and department staff.
- Schedule department meetings and reserve space on behalf of the department.
- Support the administrative needs of the department.
- Greet students, faculty, staff, prospective students, and other visitors to the Schwartz Fitness and Athletic Center.
- May perform other duties as assigned.
Qualifications
- High school diploma or equivalent required.
- Minimum one-year relevant professional experience required. Work history in an athletic department preferred.
- Demonstrated proficiency in MS Word, Excel, Outlook, and related applications.
- Strong organizational and time management skills.
- Commitment to fostering an inclusive academic and professional environment where members of our campus community are respected, valued, and can thrive.
- Ability to prioritize and multitask, maintain a high level of confidentiality, and work collaboratively with others.
- Strong oral and written communication skills, with the ability to represent the Athletics department and institution in a professional and welcoming manner.
- Successful completion of satisfactory background checks.
Application Instructions
To express interest in this role, please submit an application to Interfolio with a cover letter, resume and contact information for three professional references.
About the Institution: Since its founding in 1885, Bryn Mawr College has been the preeminent college for women interested in the pursuit of wisdom necessary to challenge the world's expectations. With its pioneering American Collegiate Gothic architecture and picturesque landscape, our campus is recognized as one of the most beautiful in the country. Located less than 15 miles from Philadelphia, and within 2-3 hours of New York City, Baltimore, and Washington, DC, Bryn Mawr’s location offers easy access to public transportation and endless recreation, dining, retail, and cultural activities.
Schedule & Benefits: Bryn Mawr offers competitive salaries and excellent benefits, including vacation, generous holiday time (including an extended winter break between Christmas Eve and New Year’s Day), short- and long-term disability, life insurance, medical, dental, and vision, retirement, paid parental leave, tuition opportunities, and more. Waiting periods may apply.
Bryn Mawr College is an equal opportunity employer. Applications are considered without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, age, disability or any other characteristic protected by federal, state, or local law.
