What are the responsibilities and job description for the ACCOUNTS PAYABLE CLERK position at Bryan County?
This position is responsible for coordinating and overseeing the County’s accounts payable functions, ensuring accurate and timely processing of invoices, payments, reconciliations, and vendor records. This role also provides training and support to other departments, assists with audits and financial reporting.
ESSENTIAL FUNCTIONS
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
Coordinates the compilation, verification, coding, processing, and payment of Accounts Payable invoices, ensuring compliance with laws, policies, and general ledger requirements.
Provides training and support to County departments regarding accounts payable processes.
Ensures timely and accurate payments in accordance with County policies and procedures.
Maintains and properly files all financial and accounting records related to accounts payable.
Assists with the processing of purchase orders as needed.
Maintains accurate vendor files, including contact information, banking details, and W-9 tax documents.
Receives and routes invoices and account statements to departments and directors for approval and batching.
Verifies the accuracy of account codes to ensure proper budget assignment.
Oversees posting, balancing, and reconciliation of invoices and accounts payable data.
Verifies all vendor invoices against payment registers and resolve discrepancies in accordance with procedures.
Responsible for voiding, stop payments, and reissuance of vendor payments per policy and daily banking exceptions.
Communicates professionally with vendors to address invoice inquiries, discrepancies, and payment details.
Accurately process annual Federal 1099 tax forms.
Research information and prepare annual unclaimed property reporting.
Assists with month-end and year-end closing processes.
Provides supporting documentation for internal and external audits.
Works with management and team on continuous team process improvement.
Performs special projects, including compiling results and recommendations when required.
Responds to questions and requests for information from customers, auditors, employees, and others.
Punctuality and attendance are essential.
ADDITIONAL FUNCTIONS
Performs other related duties as required.
SKILLS/ABILITIES
Ability to adapt to change while maintaining a positive attitude.
Ability to accurately and efficiently enter data into computer software and systems.
Proficient with Microsoft Office Outlook, intermediate level in Excel, and Abode.
Excellent organizational skills and attention to detail.
Strong analytical and problem-solving skills.
Good verbal communication skills.
MINIMUM QUALIFICATIONS
Associate’s degree in accounting, Finance, Business Administration or a combination of specialized education and training in the field of work. Must possess and maintain a valid Driver's License.
Bryan County is an equal opportunity employer, and we endorse the Americans’ Disability Act. Bryan County does not discriminate on the basis of race, color, sex, religion, national origin, age, or disability in any employment practice, educational program, or any other program, activity or service.
Bryan County is a registered participant in the federal work authorization program commonly known as E-Verify. Bryan County uses the program to verify employment eligibility of all new employees after the Employment Eligibility Verification Form (Form I-9) has been completed.
E-Verify Number: 157957
Authorization Date: March 3,2010
E-Verify® is a registered trademark of U.S. Department of Homeland Security