Project Administrator

Description

Project Administrator

Provides operational support to multiple projects, carries out project tasks as directed by the Project Manager.  The position is directly responsible for the management of subcontract documents, project accounting administration and trade partner communication.

 Top Responsibilities

• Represent the Company with friendly enthusiasm as the first face our customers may be greeted by.
• Handle incoming calls quickly and efficiently
• Support PM's and work with PE's
• Organized, efficient with solid time management skills
• Dependable, reliable attendance
• Good understanding of construction practices and procedures
• Solid understanding of cost accounting and budgets
• Work on several complex projects at once
  
  

Project Administration Duties Including But Not Limited To

• Project set up in company software platforms
• Input all contracts, budgets, budget adjustments, purchase orders, and change orders in Procore
• Prepare drawing index for projects
• Assist with & distribute plans/specs
• Set up electronic and hard copy job files for the office and field
• Prepare & issue subcontractor contracts and purchase orders including:

• Pre-contract safety & health agreements
• Pay apps
• W-9
• Policies and Procedures, ect
• Material supplier list

Maintain and track insurance for all subs on each project

Assist with prep on applications for payment to the owner

Assist with review of subcontractor pay apps and invoices

Review subcontractor certified payrolls and preparation of forms for submission to Government

Distribution of checks to subs and obtaining sub lien waivers

Obtain, prepare, and distribute close-out documents

General correspondence with subcontractors and suppliers

Prepare shipping documents and pack items for shipping via DHL, FedEx, UPS, and USPS

Request and submit Performance and Payment Bonds for new projects

Import/export needed information into RMS, inludingbut not limited to:

• Subcontractors
• Data entry for certified payrolls
• Insurance
• SF 1413’s
• Prepare Quality Control Plans and Accident Prevention Plans for new projects and bids
• Obtain and submit information for Government quarterly and semi-annual reports (i.e.: ARRA and subcontracting reports, etc.)
• Assist in obtaining badge privileges for subcontractors
  
  

Education And Experience

• Bachelor’s degree in related field preferred.
• Prior related office experience preferred
• 1-3 year experience preferred. 
• Experience reviewing certified payroll
• Notary
• Preferred previous experience with Microsoft Office Applications, Procore, Timberscan, and Sage
  
  

 Physical Requirements

• Prolonged periods of sitting at a desk and working on a computer.
  
  

 Please note that the salary information shown below is a general guideline only. Salaries are based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range: $27-$36 Hourly

Benefits

Bryan Construction is pleased to offer a comprehensive array of valuable benefits to protect your health, your family, and your way of life. We offer Health, Dental, Vision, Health Savings Account (H S A), Accident Coverage, Company Sponsored Basic life and AD&D, Voluntary Life and AD&D, Disability, Employee Assistance Program (EAP), Vacation, Sick Leave, and 401K with Company Matching.

EEO/AA Statement

Bryan Construction is an EEO/AA Employer - applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, sexual orientation, gender identity or expression, pregnancy, protected veteran status or other status protected by laws.

Drug Screening And Background Investigation Required

Application Deadline: October 17th, 2025