What are the responsibilities and job description for the Seasonal Alumni Event Coordinator position at Bryan College?
Position Summary
The Seasonal Alumni Event Coordinator plays a vital role in bringing alumni events to life through detailed planning, organization, creativity, and excellent customer service. This is a perfect opportunity for someone who enjoys meaningful work without a year-round commitment. The position supports major alumni events—including Homecoming in October and the Golden Grads Celebration in May—and works closely with the Director of Alumni Engagement to ensure exceptional experiences for alumni and guests.
Seasonal Work Periods – 20 hours a week
Duties
This Is An Ideal Position For Someone Who
Founded in 1930 with the motto Christ Above All, Bryan College is committed to educating students to become servants of Christ who to make a difference in today’s world. This position directly contributes to extending that mission into the alumni community by supporting relationships and programs that reflect Christian hospitality, encouragement, and connection.
The Seasonal Alumni Event Coordinator plays a vital role in bringing alumni events to life through detailed planning, organization, creativity, and excellent customer service. This is a perfect opportunity for someone who enjoys meaningful work without a year-round commitment. The position supports major alumni events—including Homecoming in October and the Golden Grads Celebration in May—and works closely with the Director of Alumni Engagement to ensure exceptional experiences for alumni and guests.
Seasonal Work Periods – 20 hours a week
- August 1 – October 31 (Fall Event Season / Homecoming)
- March 1 – May 31 (Spring Event Season / Golden Grads)
Duties
- Assist with planning, organizing, and executing alumni events (alumni events, on-campus gatherings, reginal meetups), with a strong focus on Homecoming and Golden Grads Celebration
- Anticipate events and proactively solve problems before they arise
- Manage event details including timelines, registrations, guest lists, room setups, decor, signage, and materials
- On-site support during events, offering hospitality and assistance to alumni, guests and volunteers.
- Provide exceptional customer service to alumni, donors, guests, and campus partners
- Assist with event setup, decorating, breakdown, and cleanup
- Work effectively both independently and as part of a collaborative team
- Utilize database systems and computer software for event coordination and communication
- Maintain detailed records and follow established processes with accuracy
- Assist with miscellaneous alumni-related projects as assigned – prepare and mail alumni gifts, order Gideon Bibles in memory of alumni who have passed, updating records in database.
- Commitment to the mission of Bryan College and the integration of Christian faith in work and community life
- Strong interpersonal skills, demonstrating hospitality and professionalism
- Flexible work schedule except during event periods – specifically the first weeks of October and May. Weekends during those two weeks will be required.
- Self-starter with the ability to anticipate needs and take initiative
- Outstanding organizational and time-management skills
- Strong attention to detail
- Database and computer proficiency
- Creative eye for event décor and presentation
- Excellent customer service and communication skills
- Team-oriented attitude with the ability to work independently
- Flexible schedule, including availability for occasional evenings and weekends during event season
- Ability to lift 30 pounds and actively assist with event setup and teardown decorations (not tables & chairs)
- Perform general office tasks as assigned
- Active, hands-on role involving standing, walking, bending, lifting, decorating, and moving supplies
- Indoor and outdoor event environments
- Must be comfortable in a fast-paced event setting
This Is An Ideal Position For Someone Who
- Loves event planning and creative work
- Enjoys meaningful connection with people
- Wants a seasonal position without year-round commitment
- Thrives in a faith-based, mission-driven community
Founded in 1930 with the motto Christ Above All, Bryan College is committed to educating students to become servants of Christ who to make a difference in today’s world. This position directly contributes to extending that mission into the alumni community by supporting relationships and programs that reflect Christian hospitality, encouragement, and connection.